▷ Immediate Start: Executive Assistant

4 weeks ago

Mumbai, India Skin Philosophy Training Full time

EXECUTIVE ASSISTANT Skin Philosophy Training - Mumbai
About Us: Skin Philosophy Training is the longest established leader in aesthetic therapy education, operating across UK, Ireland, and India since 2011. We provide internationally recognized, government-accredited qualifications in aesthetic therapies with a focus on advanced technology and personalized care.
Position Overview: We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our Business Owner in Mumbai. This role requires someone who can manage complex schedules, handle confidential information, and act as a key liaison between leadership and various stakeholders across our international operations.

Key Responsibilities:
Administrative Excellence:
Manage complex calendar scheduling across multiple time zones (UK, Ireland, India)
Coordinate travel arrangements and logistics for business trips
Handle confidential correspondence and communications
Prepare reports, presentations, and business documents
Manage filing systems and maintain organized records

Business Support:
Coordinate with training centers across 9 locations
Liaise with partner skin clinics and franchisees
Support course development and content creation projects
Assist with student inquiries and administrative matters
Coordinate with UK and Ireland teams

Event & Project Management:
Support exhibition planning and execution
Coordinate webinars and training sessions
Manage lead follow-up processes
Assist with marketing initiatives and content scheduling
Communication Hub:
Screen and prioritize phone calls and emails
Draft correspondence on behalf of leadership
Coordinate meetings with internal teams and external partners
Maintain professional relationships with key stakeholders
Requirements:
Essential:
Bachelor's degree or equivalent experience
3-5 years of executive assistant experience
Excellent English communication skills (written and verbal)
Proficiency in MS Office Suite, Google Workspace
Strong organizational and time management skills
Ability to handle confidential information with discretion
Experience working in fast-paced, multi-location businesses

Preferred:
Experience in education, training, or healthcare/beauty industry
Knowledge of aesthetic therapy or medical training sector
Familiarity with CRM systems and online learning platforms
Previous experience supporting international business operations

Personal Attributes:
Proactive and anticipates needs
Detail-oriented with strong problem-solving skills
Flexible and adaptable to changing priorities
Professional demeanor and appearance
Ability to work independently with minimal supervision

What We Offer:
Competitive salary commensurate with experience
Opportunity to work with industry-leading aesthetic training company
Professional development in international business environment
Exposure to cutting-edge aesthetic technology and treatments
Collaborative work environment with growth opportunities

Location: Mumbai (Khar West area preferred) Employment Type: Full-time Reporting: Direct report to Business Owner
To Apply: Send your resume and cover letter to contact@skinphilosophy.in

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