Multi Property Assistant Mgr-purchasing

JOB SUMMARYResponsible for following established procedures in ordering receiving storing distributing and payment of items Formulates an approved vendors list encompassing all categories CANDIDATE PROFILEEducation and Experience4-year bachelor s degree in Finance and Accounting or related major or a minimum of 2 years experience in Purchasing or a related field CORE WORK ACTIVITIESManaging Work Projects Policies and Standards for Purchasing Across Departments Generates and provides accurate and timely results in the form of reports presentations etc Compiles codes categorizes calculates tabulates audits or verifies information or data Assures sanitation compliance Assists Executive Chef in all aspects of purchasing e g Food Beverage and Controllable to ensure quality and profitability Orders all food and beverage based on business needs Assists Executive Chef in maintaining lower budgeted food controllable costs Delegates and enforces first in first out inventory rotation for all storeroom products Maintains sanitation and safety standards as specified in the brand guidelines Ensures that proper safeguards are in effect for the security of the food and beverage storeroom assets Enforces item use-up with storeroom personnel and kitchen management to keep inventory at lowest level possible levels Communicates with kitchen restaurant management and vendors to ensure timing of deliveries satisfies advanced food production needs Checks invoice on goods received against shipment to ensure quantity quality weights and purchase specifications are as ordered Uses existing computer programs to perform daily and period end food and beverage costs Maintains inventory controls for proper levels dating rotation requisitions etc Completes administrative tasks on a timely basis e g C-7s menu costing general office duties Completes period end inventory according to Food and Beverage and Accounting standard operation procedures Calculates figures for food and beverage inventory Ensures that price and product availability issues are communicated as needed to the F B Director and Executive Chef Ensures all LSOP s are adhered to by all employees Receives and inspects all deliveries Maintains an accurate controllable log and beverage perpetual Ensures accurate administration of all invoices and adherence to proper bookkeeping procedures Demonstrating and Applying Accounting Knowledge to Purchasing Operations Demonstrates knowledge of job-relevant issues products systems and processes Uses computers and computer systems including hardware and software to program write software set up functions enter data or process information Uses relevant information and individual judgment to determine whether events or processes comply with laws regulations or standards Keeps up-to-date technically and applying new knowledge to your job Supporting Purchasing Operations Utilizes interpersonal and communication skills to lead influence and encourage others advocates sound financial business decision making demonstrates honesty integrity leads by example Ensure disciplinary situations are addressed in timely fashion and with consistency Ensures performance reviews are completed on a timely basis for supervisors and non-management employees Maintaining Finance and Accounting Goals Submits reports in a timely manner ensuring delivery deadlines Ensures profits and losses are documented accurately Achieves and exceeds goals including performance goals budget goals team goals etc Develops specific goals and plans to prioritize organize and accomplish your work Monitors all taxes that apply ensuring that taxes are current collected and or accrued Additional Responsibilities Provides information to supervisors co-workers and subordinates by telephone in written form e-mail or in person Analyzes information and evaluating results to choose the best solution and solve problems Interacts with kitchen staff vendors and Executive Chef Uses existing computer programs effectively to post invoices update items and costs Attends and participates in all pertinent meetings Provide direction and assistance to other organizational units regarding accounting and budgeting policies and procedures and efficient control and utilization of financial resources Informs and or updates the executives the peers and the subordinates on relevant information in a timely manner Managing Discipline Work Projects and Policies Coordinates and implements accounting work and projects as assigned Coordinates implements and follows up on audits for all areas of property operations Complies with Federal and State laws applying to operations procedures Generates and provides accurate and timely results in the form of reports presentations etc Analyzes information and evaluates results to choose the best solution and solve problems Compiles codes categorizes calculates tabulates audits or verifies information or data Balances ledgers Supporting Property Operations Works with operations teams to develop an operational strategy that is aligned with the brand s business strategy and leads its execution Reviews comment cards guest satisfaction results and other data to identify areas of improvement Evaluates if discipline teams are meeting service needs and provides feedback to teams Participates in walk-throughs on property to ensure that all areas are well maintained and preventative maintenance processes are in place Tours building on a regular basis speaking with employees and guests to understand business needs and assess operational opportunities Reviews findings from comment cards and guest satisfaction results with leadership team and ensures appropriate corrective action is taken Works with team to put sustainable work processes and systems in place that support the execution of the strategy Reviews reports and financial statements to determine operations performance against budget Communicates a clear and consistent message regarding departmental goals to produce desired results Managing and Monitoring Activities that Affect the Customer and Guest Experience Provides excellent customer service by being readily available approachable for all customers and guests Takes proactive approaches when dealing with customers and guest concerns Extends professionalism and courtesy to customers and guests at all times Responds timely to customer service department request Ensures all team members meet or exceed all hospitality requirements Supporting Profitability Supports annual quality audits Reviews financial statements sales and activity reports and other performance data to measure productivity and goal achievement and to determine areas needing cost reduction and program improvement Supporting Safety Standards and Work Procedures Implements property emergency plan Provides a safe working environment in compliance with Occupational Safety and Health Administration MSDS Implements and sustains property accident prevention programs Follows property-specific recovery plans Additional Responsibilities Provides information to supervisors co-workers and subordinates by telephone in written form e-mail or in person Demonstrates self confidence energy and enthusiasm Manages group or interpersonal conflict Informs and or updates the executives the peers and the subordinates on relevant information in a timely manner Manages time and possesses organizational skills Presents ideas expectations and information in a concise organized manner Uses problem solving methodology for decision making and follow up Makes calls if necessary Marriott International is an equal opportunity employer We believe in hiring a diverse workforce and sustaining an inclusive people-first culture We are committed to non-discrimination on any protected basis such as disability and veteran status or any other basis covered under applicable law About the Team At Courtyard we re passionate about better serving the needs of travelers everywhere It s what inspired us to create the first hotel designed specifically for business travelers and it s why the Courtyard experience today empowers our guests no matter the purpose of their trip We re looking for achievers who are passionate about providing a guest experience that goes above and beyond enjoy being part of a small yet ambitious team and love learning how to always improve - all while having fun In joining Courtyard you join a portfolio of brands with Marriott International Be where you can do your best work xe2x80x8b begin your purpose belong to an amazing globalxe2x80x8b team and become the best version of you