Assistant Purchase Manager

Vangard Hospitality is a renowned multi chain restaurant group with its presence in Mumbai, Pune , Kerala & Bangalore known for its authentic Kerala cuisine, providing a delightful dining experience with a focus on traditional flavors and warm hospitality.

Duties and Responsibilities:

• As a Assistant Purchase Manager will be responsible for sourcing equipment, goods and services and managing vendors.
• The successful candidate will be able to perform strategic procurement activities across multiple categories of spend, search for better deals and find more profitable suppliers.
• Calls for quotations for any items costing more than a certain amount (As per company policy) and inquire into prices from various suppliers.
• A minimum of three independent genuine quotations must be obtained.
• Establish contracts to ensure reduced pricing for all operating areas of the restaurants
• Ensures that all orders receiving dates are updated by the buyers according to the suppliers promised delivery dates.
• Ensures that all authorized or approved purchase orders are sent to their respective suppliers/vendors for delivery purposes on a daily basis. ·
• Ensure the efficient operation of the Purchasing Department in all aspects.
• Research and identify new products and services for the outlets in the market.
• Obtains written approval for established Minimum / Maximum stock levels by the financial controller and general manager with common work from Stores Department
• Checks explain if needed and approves delivered items discrepancy report issued by cost control regarding price and quantity order variances.
• Approves all additional requests for new storeroom items, checking correct item description, unit, packing, and category and establishes Min/Max estimated stock levels.
• Verify the 'pending orders' report on a daily basis, and all pending orders are checked and verified regularly.
• On a daily basis prepare the list of to be cancelled orders and sent to accounts for deletion, with appropriate reasons.
• Issues regularly slow-moving item lists.
• Identifies items for standing orders utilizing vendor's logistics for regular deliveries to the outlets based on approved highly consumed items.
• Verifies that all documentation and proper quotations are maintained and filed according to Policy and Procedure requirements.
• Approves all storeroom re-order requests, verifying quantities within the established Min/Max stock levels.
• Responsible for all administrative functions of the Materials Department, staffing, training and execution of other related duties.
• Responsible for all purchasing functions, quotations, quality and availability.
• Responsible for physical control of all store items until issued, fully documented under strict control procedures (key control, timing schedule, authorized issue requests).
• Responsible for maintaining logical storeroom inventory levels operationally needed.
• Spot checks storeroom requests if properly maintained, verifies quantity requested and issued, proper items received by signatories & ID availability
• Spot-checks entered system quotations, period validity quotes locked by, etc.
• Ensures that the suppliers follow the rules relating to the hygiene of goods delivered.
• Keeps all records in a way that they can be checked at any time for information or audit purposes.
• Develop, lead and execute purchasing strategies
• Track and report key functional metrics to reduce expenses and improve effectiveness
• Craft negotiation strategies and close deals with optimal terms
• Partner with stakeholders to ensure clear requirements documentatioN
• Forecast price and market trends to identify changes of balance in buyer-supplier power
• Seek and partner with reliable vendors and suppliers

Requirements:

• Should have good communication skills
• Should be Graduate with 5+ yrs. experience in Purchase/Procurement/SCM from Hotel/Restaurant industry must with multiple outlet operations.
• Should be computer proficient
• Should be minimum graduate.

Procurement Manager/ Senior Purchase Manager/ Senior Purchase Executive Can also apply

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Job Types: Full-time, Permanent

Pay: Up to ₹35,000.00 per month

Work Location: In person