Executive Assistant

1 week ago

Bengaluru India Kapiva Full time

Job Description Location: Bangalore, Sarjapur Road Reports to: CEO Employment Type: Full-time (X5 Days Work From Office) Job Summary: The Executive Assistant will provide high-level administrative support to the CEO, ensuring efficient operation of the executive office. The EA will manage schedules, coordinate meetings, handle correspondence, and perform various administrative tasks to enable the executive team to function efficiently. The role also involves employee engagement and event management, taking minutes of meetings (MOM), and following up on action items. Key Responsibilities: Calendar Management: Manage and maintain executive schedules, including calendar management, meeting coordination, and travel arrangements. Administrative Tasks: Prepare, review, and manage correspondence, reports, and presentations. Perform general administrative duties such as filing, photocopying, and ordering office supplies. Employee Engagement and Event Management: Coordinate and organize company events and activities to promote employee engagement. Minutes of Meetings (MOM) and Follow-up: Take down minutes of meetings and follow up on action items with relevant stakeholders to ensure timely completion. Act as a liaison between the executive(s) and internal/external stakeholders. Coordinate and organize meetings, including preparing agendas, materials, and meeting minutes. Assist in the preparation of budgets, expense reports, and other financial documents. Conduct research, compile data, and prepare reports for consideration by executives. Manage and prioritize multiple tasks and projects with attention to detail and accuracy. Screen and direct phone calls, emails, and other communications. Qualifications: (Mandatory) 3-4 years of experience as an Executive Assistant. Preferably in a fast-paced start-up or Tier-1 consulting firms, Private Equity or Venture Capital. Bachelor's degree in Business Administration or Commerce. Proficiency in MS Office (Word, Excel, PowerPoint) and Canva Must-Have Skills: Excellent written and verbal English communication skills. Highly organized with strong time-management skills. Ability to multitask effectively. Strong problem-solving skills and attention to detail. High level of professionalism and discretion in handling sensitive information. Flexibility to adapt to changing priorities and needs. Should possess strong skills in creating PowerPoint presentations. Compensation and Benefits: Competitive salary commensurate with experience. Comprehensive benefits package including health insurance. Paid time off and holidays. Professional development opportunities. Application Process: Interested candidates should submit their resume and cover letter to [Confidential Information]. Please include Executive Assistant Application [Your Name] in the subject line.

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