Executive Support

4 weeks ago

Mumbai, India Greencell Mobility Full time

Job Description Role & responsibilities - Work closely with the Executives to keep them well informed of upcoming commitments and - responsibilities, following up appropriately. - Provide sophisticated calendar management for Executives. Prioritize inquiries and requests - while troubleshooting conflicts; make judgements and recommendations to ensure smooth - day-to-day engagements. - Act as a liaison and provide support to the Board of Directors. Arrange and handle all - logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board Secretary. Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters. - Complete a broad variety of administrative tasks that facilitate the Executives ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports - Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Executives, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect Executives style and organization policy. - Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed - Work with the Executive Team to coordinate the Executives outreach activities. Follow up on contacts made by the Executives to cultivate ongoing relationships. - Provide hospitality to all guests and help to create a welcoming environment. - Answer main phone line and respond to inquiries. - Process and distribute daily mail. - Invest in building long-lasting relationships both externally and internally. Preferred candidate profile - Strong verbal and written communication skills. - Able to maintain a high level of integrity and discretion in handling confidential information. - Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials. - Significant executive support experience, including supporting C-level executives.

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