Document Controller
4 days ago
Imagine your career taking you to the depths of innovation and the heights of impact. Our people enable continuous progress. Their commitment, collective expertise, and unique capabilities are the engine room behind SBM Offshores True. Blue. Transition. - shaping the future of energy, and beyond.
About Us:
SBM Offshore is the worlds deepwater ocean-infrastructure expert. Our work is already resulting in cleaner, more efficient energy production. True. Blue. Transition. is our promise to enable that into the future while at the same time using our expertise to support new and existing markets in the blue economy. It starts with Advancing our Core: continuing to advance the decarbonization of traditional energy production. While Pioneering More: helping to enable the energy transition and using our unique capabilities in ocean infrastructure to support more industries to grow sustainably. Sharing our experience for a better blue tomorrow.
The Document Controller is responsible for the coordination of records and information from creation/receipt through processing, distribution, organization, storage and retrieval, and ultimate disposition. Ensure documentation is systematically managed and aligned with SBM Document Management Systems and processes. As Document Controller/ Project Support, provide guidance and support to Project Management teams, internal staff, Vendors and Clients when needed. Also responsible for document coordination efforts and effective technical writing in the creation of documented procedures.
Key Responsibilities:
- Take ownership to define and develop scope by understanding and evaluating the project requirements.
- Communicate and promote the understanding of the scope, document control strategy, constraints and ways of working to Stakeholders.
- Ensure the Project Team is aware of document requirements and specifications to meet project needs, SBM standards, and Industry Regulations
- Assigned activities in project support
- Understand and complete assigned tasks with accuracy within agreed time frame
- Identify areas requiring more detailed instructions and clarify understanding/expectation as necessary
- Coordinate, plan and monitor (technical) support of documents for internal and external distribution
- Escalate unresolved issues to the appropriate Stakeholder to minimize delays in deliverables
Effective interface management
- Understand how assigned tasks will affect all Stakeholders; provide timely and accurate input to Stakeholders in support of requirements in meeting deadlines
- Proactively highlight concerns as they arise, and prioritize assigned activities to meet key milestones
- Network with Stakeholders to serve as a source of support in executing project deliverables; ensure proactive two-way communication
- Produce consistent/organized documents in a well-structured format to clearly convey required information
- Coordinate with Vendors, Third Party consultants, etc. to ensure timely review of documents and that comments are made with required quality level
- Knowledge sharing & gaining successful cross-functional collaborations
- Provide accurate and detailed information when escalating to next level
- Pro-actively approach involved colleagues to get feedback and updates in order to accurately inform Manager on progress made and status
- Inform and educate your colleagues on cross-functional topics encountered
Quality and timely deliverables concerning document controlling
- Ensure activities are completed with consistency and in compliance with project requirements and applicable Codes, Standards and Regulation
- Ensure documents are well-structured to clearly convey required information
- Liaise with external Parties in order to monitor their progress and expedite when required
- Be self-motivated to improve technical competencies for current and future work assignments
- Promote continuous improvement by maintaining/sharing the latest Industry developments
- Apply and capture applicable Lessons Learned in the execution of activities to enable information sharing, increase project efficiencies, and support/develop best practices
- Ensure proper level of checks for all deliverables prior to submission; attention to detail
Job requirements:
- Academic: Graduate in any discipline with Excellent computer skills
- Exp: 3 to 10 years of relevant experience. (Prefer Oil & Gas industry exposure)
- SW or tools: Knowledge of MS Office, Unifier , Inauxus, Aconex, WebTop (EDMS),
Behaviors & inter-personal skills - Key points: Soft skills
- Curious and motivated to propose and/or explore new ideas
- Team spirit and good communication skills
- Autonomous and able to think out of the box
- Strong analytical skills
- Attention to detail
- Time Management/Multi-tasked
- Effective communication skills
GENERAL INFORMATION
SBM Offshore N.V. is a listed holding company that is headquartered in Amsterdam. It holds direct and indirect interests in other companies that collectively with SBM Offshore N.V. form the SBM Offshore Group (the Company). For further information, please visit our website at www.sbmoffshore.com. The companies in which SBM Offshore N.V., directly and indirectly, owns investments are separate entities.
SBM Offshore is proud to be an Equal Employment Opportunity and Affirmative Action employer. SBM Offshore does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.
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