Administrative Assistant

4 weeks ago

Mumbai Maharashtra, India Ares Wealth Management Solutions Full time

Over the last 20 years Ares success has been driven by our people and our culture Today our team is guided by our core values Collaborative Responsible Entrepreneurial Self-Aware Trustworthy and our purpose to be a catalyst for shared prosperity and a better future Through our recruitment career development and employee-focused programming we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds experiences and perspectives can build careers within this exciting and growing industry Summary The Assistant will be responsible for providing virtual administrative assistance as per global business hours based in Mumbai Meeting managementExtensive coordination and scheduling of internal external meetings and conference calls video conference meetings for the teams both internally externally with clients and Ares global offices Minimal editing of PowerPoint documents and general correspondence internal and external Updating of company databases may be requiredCoordination of Domestic and International travel arrangements including flight hotel bookings trains and ground transportation arranging Visas where necessary and creating detailed travel itineraries General AdministrationTimely collection and processing of team expenses for both cash and American Express using the company expense system Supporting the other Executive Admin Assistants where necessary Experience Skills Required Strong client service orientation Effective prioritization of multiple professionals Experience in travel coordination domestic international Understanding of different time zonesExcellent written and verbal communication skills Ability to represent the team in a positive way through interactions with other internal teams as well as external clients investors and partners Technical proficiency is mandatory programs used include MS Word Excel PowerPoint Outlook Good judgment as to when to escalate issues vs solving problems independently Reporting Relationships Administrative ManagerThere is no set deadline to apply for this job opportunity Applications will be accepted on an ongoing basis until the search is no longer active

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