Document Controller

Job Requirements At Quest Global it s not just what we do but how and why we do it that makes us different With over 25 years as an engineering services provider we believe in the power of doing things differently to make the impossible possible Our people are driven by the desire to make the world a better place to make a positive difference that contributes to a brighter future We bring together technologies and industries alongside the contributions of diverse individuals who are empowered by an intentional workplace culture to solve problems better and faster Key Responsibilities Controlling of all documentation related activities Maintain incoming and outgoing customer vendor documents Performs quality standard check on documents by following document control processes Manage store and retrieve engineering technical documents drawings Work directly or indirectly with the responsible people to set up all planned native and PDF files in time Control all aspects of project documentation on multiple simultaneous projects utilizing various control methods systems Workflow methods Maintain and update Project Document Control Index controls the revisions Maintain weekly report for deliverables pending and delay document report manual log Reports On time deliverables reports Extracting Updating Weekly status report for Engineering Workflow Track O M Manuals Preparation with respect to Manual Checklist Work in strict co-operation with the Project Manager Project Engineers to ensure project progress status integration Ensure all templates used with the department conform to the Company standard Provide Document Management System user support and functionality training Administer security permissions for document management systems Interface with multiple disciplines to provide support and clear guidance to deliver documentations align to all Information Management Specifications Manage lifecycle of documentation and ensure alignment to processes and procedures Perms standard quality checks and ensure appropriate approvals are obtained prior to publishing documentation Maintain revision history for controlled documents Contribute to conformance to the Document Governance process by identifying documents non-conformant with the requirements Accountable for the close out of IM DC MoC pre post implication actions Coordinate the provision and update of asset based Critical Hardcopy documentation Input to IM product backlog maintain reports and any trackers used on the project We are known for our extraordinary people who make the impossible possible every day Questians are driven by hunger humility and aspiration We believe that our company culture is the key to our ability to make a true difference in every industry we reach Our teams regularly invest time and dedicated effort into internal culture work ensuring that all voices are heard We wholeheartedly believe in the diversity of thought that comes with fostering a culture rooted in respect where everyone belongs is valued and feels inspired to share their ideas We know embracing our unique differences makes us better and that solving the worlds hardest engineering problems requires diverse ideas perspectives and backgrounds We shine the brightest when we tap into the many dimensions that thrive across over 21 000 difference-makers in our workplace Work Experience Qualification Experience paPractical hands-on experience in document management roles in EPC projects of Minimum 5 years experienced with document control using digital tools maintenance of electronic and physical documents should be proficient with using tools such as EDMS FTP Shared Drives SharePoint Cloud Drives ISO Basic understanding of Engineering Procurement Construction Commissioning documents Self-directed and highly motivated Able to work in a fast-paced and deadline-driven environment Detail-oriented dependable and trustworthy Sound technical knowledge and experience of Document Management Systems Ability to provide Document Management administration for multiple cross-functional users Understanding of documentation lifecycle Excellent interpersonal skills including the ability to interact effectively with people at all levels in the field and office as well as outside of the company are required Excellent MS Suite software knowledge Excellent English skills knowledge of German to be confirmed Good working knowledge of Adobe Acrobat Familiar with e-Document management systems like Wrench Aconex etc