Executive Assistant To Managing Director

4 weeks ago

India Weatherford Full time

Job Category ADMINISTRATION Job Purpose Will report to the VP of function providing executive level support including a variety of key administrative and coordination functions often handling strategic any confidential assignments report and presentation development and working cooperatively with a large and diverse Global leadership team and Corporate Executive group Responsibilities Roles Responsibilities SAFETY SECURITY COMPLIANCE QUALITY Responsible for being familiar with the Company s Quality policies and takes an active role in the compliance and improvement of Weatherford s Management System Maintains service quality as immediate priorities when working across all areas of the business and continually seeks areas for improvement OPERATIONS Works closely with the VP as trusted assistant anticipating needs and requirements for timely response to critical matters and daily activities Applies proactive approach in decision-making and work prioritization COMMUNICATION Maintains effective communications with all key stakeholders both internal and where appropriate external Supervisors Managers should clearly communicate expectations roles and responsibilities to their reports FINANCIAL All employees have an accountability to the organization to be financially responsible whether they are in charge of a function budget or simply their own expenses Costs incurred should be within approved budget processed within agreed time frames following the relevant financial policy and procedure PEOPLE DEVELOPMENT Employees have a responsibility for developing their own careers within the Company including completing all necessary function compliance business standards training to enhance their knowledge skills and experience Employees should engage on a regular basis with their line manager to discuss their personal performance objectives and opportunities to enhance their skills and experience to support their career potential Qualifications REQUIRED SKILLS 10 years of experience in executive-level administrative support to Vice President Managing Director Expertise in calendar management meeting scheduling and logistics coordination Ensure leaders are fully prepared for meetings - organize documents take notes maintain records Confidently liaise with cross-functional teams and manage multiple schedules Strong coordination experience including action plan prioritization and vendor management Excellent communication and interpersonal skills High attention to detail and strong documentation reporting capabilities Make informed decisions regarding priorities and available time Support in drafting formatting and publishing various reports and documents Maintain confidentiality professionalism and punctuality at all times Handle PR activities and represent the office of the VP MD with credibility Be process-driven reliable and always one step ahead LI-AG1

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