Personal Assistant

About the internshipKey Responsibilities Executive Support - Manage the CEO s calendar scheduling meetings appointments and travel - Act as the first point of contact for the CEO handling inquiries and prioritizing urgent matters - Prepare and edit documents on behalf of the CEO including correspondence communications and presentations Meeting Coordination - Organize and coordinate meetings including agendas minutes and follow-up on action items - Ensure the CEO is well-prepared for meetings with relevant materials and background information - Facilitate communication between internal and external stakeholders for smooth collaboration Project Management - Assist the CEO in managing key projects ensuring deadlines are met and progress communicated - Collaborate with various departments to gather information prepare reports and update the CEO Communication and Correspondence - Draft and review communications on behalf of the CEO ensuring accuracy and consistency - Handle confidential information with discretion and professionalism Administrative Tasks - Manage the CEO s expenses including processing reports and reconciling statements - Arrange domestic and international travel for the CEO and prepare detailed itineraries - Maintain organized filing systems for both digital and physical documents - Oversee office operations managing supplies equipment and compliance with health and safety regulations - Coordinate company events and manage office staff to ensure accurate and timely completion of administrative tasks Stakeholder Management - Build and maintain relationships with stakeholders including board members clients and partners - Manage communications between the CEO and internal external stakeholders to ensure alignment Earn certifications in these skillsWho can applyOnly those candidates can apply who 1 are available for full time in-office internship2 can start the internship between 10th Sep 24 and 15th Oct 243 are available for duration of 3 months4 have relevant skills and interestsOther requirementsEducation Bachelor s degree related in any field Experience - A minimum of 2 to 6 years of experience in an executive support role preferably as a PA to a C-level executive - Experience in office administration and in a fast-paced dynamic environment is highly desirable Skills - Exceptional organizational and time-management skills - Strong written and verbal communication skills - Proficiency in office management software including Microsoft Office Suite Word Excel PowerPoint Outlook - Ability to manage multiple tasks and prioritize effectively - High level of discretion and confidentiality Competencies - Attention to Detail Ability to maintain accuracy and consistency in all tasks - Problem-Solving Ability to anticipate needs and proactively address challenges - Adaptability Comfortable working in a dynamic environment with changing priorities - Professionalism Demonstrates a high level of professionalism and integrity in all interactions PerksCertificate 5 days a week Free snacks beveragesNumber of openings1About EGovernments FoundationThe eGovernments Foundation eGov is a nonprofit organization started by Nandan Nilekani and Srikanth Nadhamuni in 2003 It aims to transform urban governance in India through DIGIT its flagship technology platform DIGIT helps urban local bodies ULBs more efficiently manage operations track finances and provide municipal services to citizens Activity on InternshalaHiring since November 20237 opportunities posted3 candidates hired