Urgent Search Administrative Assistant

4 weeks ago

Navi Mumbai Mumbai India Arcot Group Full time

Job Description

Company - Arcot Group

Administrative Assistant**

Location: Navi Mumbai

Budget - 12k to 30k

Mode - Onsite

Experience - 6months to 2.5 years

**Position Overview:**

We are seeking a highly organized, detail-oriented, and proactive Administrative Assistant to provide comprehensive administrative and clerical support to our team. The ideal candidate will be responsible for ensuring smooth day-to-day office operations, supporting management, coordinating with internal and external stakeholders, and maintaining accurate records and documentation.

**Key Responsibilities:**

**Administrative Support**

- Manage and maintain executives schedules, appointments, and travel arrangements.
- Prepare correspondence, reports, memos, and other documents as required.
- Organize and maintain physical and digital filing systems.
- Handle incoming calls, emails, and inquiries with professionalism and efficiency.

**Office Management**

- Coordinate office supplies procurement and maintain inventory.
- Support in organizing company meetings, events, and conferences.
- Ensure office operations and procedures comply with company policies.

**Coordination & Communication**

- Act as the first point of contact for internal teams and external clients/vendors.
- Schedule and coordinate meetings, including preparing agendas and recording minutes.
- Liaise with HR and Accounts departments for payroll, employee records, and onboarding support when required.
- Look for proposals and coordinate vendor/service contracts to support business needs.
- Manage and take care of medical insurance processes, including employee enrollment, renewals, and queries.

**Data & Documentation**

- Maintain accurate databases, records, and spreadsheets.
- Assist in preparing reports, presentations, and financial documents.
- Ensure confidentiality and data protection protocols are followed.

**Qualifications & Skills:**

- Bachelor's degree in Business Administration, Commerce, or related field (preferred).
- Proven experience (24 years) as an Administrative Assistant or similar role.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong organizational and multitasking skills with attention to detail.
- Excellent written and verbal communication skills.
- Ability to maintain confidentiality, integrity, and discretion.
- Strong interpersonal skills and a customer-service-oriented mindset.

**Key Competencies:**

- Time management and prioritization.
- Problem-solving and adaptability.
- Professionalism and teamwork.
- Proactive and resourceful approach.

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