Executive Assistant and Admin Lead

3 weeks ago

India myGwork - LGBTQ+ Business Community Full time

Job Description This job is with Reckitt, an inclusive employer and a member of myGwork the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly. We are Reckitt Home to the world's best loved and trusted hygiene, health, and nutrition brands. Our purpose defines why we exist: to protect, heal and nurture in the relentless pursuit of a cleaner, healthier world. We are a global team united by this purpose. Join us in our fight to make access to the highest quality hygiene, wellness, and nourishment a right and not a privilege. Your responsibilities Calendar And Schedule Management - Coordinate and manage Director's calendar, appointments and meeting schedules. Travel Arrangements - Coordinate travel arrangements for Director and Plant Leadership Team including flights, accommodation and transportation. - Prepare itineraries for business travel. General Administrative - Assist Director and Plant Leadership Team in special assignments and/or projects related to Tuas including leadership meetings, on-site and off-site events, visit coordination and management. - Support the HR administrative and coordination matters on onboarding and offboarding employees and employee engagement activities. - Maintain records of all sites functional, technical, and leadership trainings for employees. - Assist on vendor payment processes. Facilities Management - Support Engineering Team in facilities management and improvement projects execution (liaising with vendors). - Create a conducive community experience in the administrative workplace that are both engaging and productive with human-centric experiences. - Lead 5S implementation across functions in within office area. - Supervise daily operations of 3rd party canteen, office utilities, and transportation services based on contract guidelines. - Set regular checkpoints with canteen committee to continuously improve services and address any pressing concerns. - Oversee 3rd party contract services providers to ensure compliance to human rights policy. The experience we're looking for - Diploma or degree in Business Administration, Communications, or a related field is often preferred. - At least 2 years of experience as an Executive Assistant supporting senior leadership. - Excellent communication, organizational and multitasking abilities in a fastpaced environment. - Attention to detail, discretion and confidentiality. - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). - Previous experiences in office administration and events coordination are advantageous.

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