Site Representative Admin and Security

2 days ago

India PI Industries Ltd. Full time

**Position Description**:
**Business Division**:
Fine Chemicals - AgChem

**Department**:
Admin and Security

**Location**:
Jambusar

**Position Title**:
Support Representative

Admin & Security

**Level**:
Junior Management

**Reporting To**:
Lead Admin & Security

**Position Purpose**:
The Lead Admin & Security is responsible for managing site-specific administration services like site facilities, transport, security, food etc. and driving day-to-day local level liaisoning activities.

**Strategic Responsibilities**:

**Operational Responsibilities**:

- Assist Lead Admin in managing administration of employee services at sites
- Assist Lead Admin in managing all security at the site
- Ensure proper upkeep & housekeeping of premises / roads, toilet blocks etc.
- Support the Lead Admin in local site-level liaisoning activities
- Ensure the cleanliness of Gardens/Lawns as per guidance of management
- Ensure legal compliance & implement various suggestion received for improvement of canteen services
- Assist Lead Admin for functioning of canteen committee
- Ensure hygienic condition and food quality in canteen

**Financial Responsibilities**:

- Drive cost effective operations in transport / travel management and hotel bookings for guests
- Ensure training of pantry and guests house care takers to offer services similar to luxury ends
- Ensure optimum utilization of guest house to recover operational cost
- To ensure that all operations are pertained in a cost effective manner
- To ensure that budget allocation is adhered
- Assist Lead Admin in preparing budgets for Admin Deptt. and ensure adherence to budgets

**People Responsibilities**:

- Ensure high productivity at the workplace
- Identify training needs for admin staff and facilitate the same in planned way
- Liaise with functional heads at site to for building requisite skills & competencies through systematic training & skill-upgradation initiatives for the team
- Inspire & motivate employees through demonstrated commitment to PI’s values, vision & mission and active participation in various team engagement activities

**Education Qualification**:
Bachelor’s degree / PG in Management

**Work Experience**:
8-10 years of experience in facility administration of manufacturing setup

**Industry to be Hired from**:
Any continuous process industry, preferably Chemical, Pharma etc

**Functional Competencies**:

- Facility administration
- Ability to discharge day to day various administrative jobs
- Ability to understand and making arrangement of various kinds of administrative requirements / issues

**Interaction Complexity and Team Work**:
**Interaction
**Frequency**

**Purpose of Interaction**

**Internal**:
Site Head, All Leads under Site

As required

Understanding functional requirements

Discuss Admin requirements and roadmap for the department

**External**:
External Recruitment Agencies, Other labor organizations, service providers

As required for the business

Discuss administration / security related requirements

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