Document Controller

2 months ago

Nashik Maharashtra, India Emerson Full time

**Job Summary**

The Document Controller(DC) is a vital member of the project support team, who is in-charge of document management. The DC is involved from the conception of the project till the end of the project. During the project life cycle, the DC ensures timely submission of the documents, processing inputs and comments received from customers. Understands the expectations from the PM

**In This Role, Your Responsibilities Will Be**:
**Project Execution**
- Handling multiple project documents.
- Preparing transmittals, receiving vendor/customer documentation and distributing internally on time.
- Exchange the document to and fro and close the communication loop.
- Track documents on a respective project using a documentation system and generate reports on overdue documents and status of project documents.
- Expedite approvals and re-submittals as per overdue reports.
- Develop style sheet, templates and standard guidelines to be used as a reference in overall formatting of document.
- Support the team on numbering and naming philosophy of the document as per standardization.
- Manage Revision and document status of the project deliverables.
- Expedite internally and externally on customer/vendor documents with respect to the schedule date.
- Manage and maintain Vendor documentation.
- Being a focal point on the Project documentation/ Support / issues for the entire team.
- Arrange shipping of hard copies of documents ( if applicable)
- Weekly update on the status of the project & On time delivery of documents to the management.
- Clean-up of Project folder after project closeout.
- Should have proficiency in compiling of Manufacturing Record Book.
- Co-ordinate with project planner for % progress.

**Coordination with overseas offices -**
- Coordination with overseas country offices for Projects/Programs having multiple Purchase Orders
- To understand the scope, schedule, document exchange philosophy.
- Help Lead engineers to identify documents numbers as per customer philosophy and prepare the Master Document Register.
- Training the project team for usage of document exchange tool.
- Encourage usage of PMO processes for the documentation.

**Other Duties**

Perform other additional specific duties, when requested by the business. These will, typically, be strategic in nature but could potentially be anything that the post holder is suitably qualified and experienced to undertake. These duties may be assigned to the person under guidance of a supervisor.

**Technical Skills**
- PMO project execution process
- Documentation (DocPro and SharePoint)
- Tools
- Standards (Quality Management Requirements)
- Well versed in MS Office products and with a proficiency in Excel.
- Well versed in Adobe writer, Power Point.
- Should understand technical writing.
- Have prepared few Documents/User Manuals/Procedures independently.

**Quality Control & Assurance**
- Implementation of EEEC IMS processes/documentation as & when required throughout the project.
- Adopts to WA quality requirements and Customer’s regulatory guidelines
- Practices and promotes First time right approach.
- Strictly follows GDP (Good Documentation Practices).

**Other Duties**
- Perform other additional specific duties, when requested by the business. These will, typically, be strategic in nature but could potentially be anything that the post holder is suitably qualified and experienced to undertake. These duties may be assigned to the person under guidance of a supervisor.

**Who You Are**:
You promote high visibility of shared contributions to goals. You quickly and significantly take action in constantly evolving, unexpected situations. You actively seek input from pertinent sources to make timely and well-informed decisions. You handle the risk that comes with moving forward when the outcome is not certain.

**For This Role, You Will Need**:

- 3-6 years of relevant work experience in the field of Document Controller. Supports project team for document submissions and processing inputs and comments.
- Co-ordinates with Project Planners with documentation progress and churn out over-due reports.Maintain the Master Document Register from the beginning to the end of the project.

**Preferred Qualifications that Set You Apart:
Any bachelor graduate.

**Our Offer to You:
By joining Emerson, you will be given the opportunity to make a difference through the work you do.

Emerson's compensation and benefits programs are designed to be **competitive within the industry and local labor markets **. We also offer a **comprehensive medical and insurance coverage **to meet the needs of our employees.

We are committed to creating a global workplace that **supports diversity, equity and embraces inclusion **. We welcome foreign nationals to join us through our **Work Authorization Sponsorship **.

We attract, develop, and retain exceptional people in an inclusive environment, where all **employees can reach their greatest potential **. We are ded

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