Document Controller

6 months ago


Pune Maharashtra, India Siemens Energy Full time

**Document Controller**
- Document Controller responsibilities include typing contracts, archiving files, and ensuring all team members have access to necessary documentation. To be successful in this role, you should have previous experience reviewing technical documents along with the ability to spot errors.
- Ultimately, document controller supports our procedures maintaining transparent, up-to-date and easily traceable documents.

**Responsibilities**
- Copy, scan and store documents
- Check for accuracy and edit files, like contracts
- Review and update technical documents (e.g. manuals and workflows)
- Distribute project-related copies to internal teams
- File documents in physical and digital records
- Create templates for future use
- Retrieve files as requested by employees and clients
- Manage the flow of documentation within the organization
- Maintain confidentiality around sensitive information and terms of agreement
- Prepare ad-hoc reports on projects as needed.

**Requirements**:

- Graduate in any discipline. Preferably 3 to 5 years minimum relevant experience of Document controller
- Proven work experience as a Document Controller or similar role
- Familiarity with project management
- Basic knowledge of labor and corporate law
- Hands-on experience with MS Office and MS Excel
- Knowledge of Electronic Document Management Systems (EDMS)
- Proficient typing and editing skills
- Data organization skills
- Competency in standard office computer programs including the Microsoft Office Suite (Office 365), Adobe Acrobat, WinZip, Volo View, Web-based Client Portals
- Experience with Document Management software's like Relatics, SharePoint, Aconex, or Documentum, Web based software.
- Also, knowledge of Industrial Financial Services (IFS), DocPoint, SharePoint, AutoCAD 2010, GloBus Teamcenter will be added advantage
- Should have high level of concentration and attention to details and accuracy of data, numbers and titles being entered into the system.
- Experienced in managing/coordinating projects remotely in a globally distributed setup
- Strong soft personal skill i.e. team player, quick learner, ability to adapt quickly & effectively etc.

**Cooperation**:
Document Controllers shall cooperate with Lead DC in all work related to Document Management activities to ensure that quality, routines, procedures, and work instructions are met according to project as well as internal requirements.


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