Document Controller
6 months ago
**Roles & Responsibilities**
- **Project Execution**:
- Handling multiple project documents.
- Preparing transmittals, receiving vendor/customer documentation and distributing internally on time.
- Exchange the document to and fro and close the communication loop.
- Track documents on a respective project using a documentation system and generate reports on overdue documents and status of project documents.
- Expedite approvals and re-submittals as per overdue reports.
- Develop style sheet, templates and standard guidelines to be used as a reference in overall formatting of document.
- Support the team on numbering and naming philosophy of the document as per standardization.
- Manage Revision and document status of the project deliverables.
- Expedite internally and externally on customer/vendor documents with respect to the schedule date.
- Manage and maintain Vendor documentation.
- Being a focal point on the Project documentation/ Support / issues for the entire team.
- Arrange shipping of hard copies of documents ( if applicable)
- Weekly update on the status of the project & On time delivery of documents to the management.
- Clean-up of Project folder after project closeout.
- Should have proficiency in compiling of Manufacturing Record Book.
- Co-ordinate with project planner for % progress.
**Coordination with overseas offices -**
- Coordination with overseas country offices for Projects/Programs having multiple Purchase Orders
- To understand the scope, schedule, document exchange philosophy.
- Help Lead engineers to identify documents numbers as per customer philosophy and prepare the Master Document Register.
- Training the project team for usage of document exchange tool.
- Encourage usage of PMO processes for the documentation.
- **Other Duties - **Perform other additional specific duties, when requested by the business. These will, typically, be strategic in nature but could potentially be anything that the post holder is suitably qualified and experienced to undertake. These duties may be assigned to the person under guidance of a supervisor.
**Technical Skills**
- PMO project execution process
- Documentation (DocPro and SharePoint)
- Tools
- Standards (Quality Management Requirements)
- Well versed in MS Office products and with a proficiency in Excel.
- Well versed in Adobe writer, Power Point.
- Should understand technical writing.
- Have prepared few Documents/User Manuals/Procedures independently.
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