Personal Assistant/secretary
5 months ago
Position: Personal Assistant (PA) to the Secretary General
Organization: Material Recycling Association of India (MRAI)
Job Summary:
Key Responsibilities:
1. Provide Administrative Support:
- Assist the Secretary General in day-to-day administrative tasks.
- Manage the Secretary General's calendar, schedule meetings, and appointments.
- Prepare and maintain important documents, reports, and correspondence.
2. Shorthand and Typing:
- Utilize shorthand skills to take dictation during meetings and discussions.
- Transcribe shorthand notes into well-structured, accurate documents.
- Demonstrate excellent typing speed and accuracy when drafting documents and correspondence.
3. Communication:
- Maintain effective communication with internal and external stakeholders.
- Handle phone calls and inquiries, directing them to the appropriate channels.
4. Information Management:
- Organize and maintain records, files, and documents.
- Retrieve and provide requested information promptly.
- Ensure confidentiality and security of sensitive information.
5. Meeting Support:
- Prepare meeting agendas, documents, and presentations as needed.
- Attend meetings with the Secretary General, taking minutes and ensuring follow-up actions are documented and executed.
- Assist in organizing events, conferences, and seminars.
6. Office Operations:
- Maintain office supplies and equipment, coordinating repairs or replacements when necessary.
- Assist in the management of the office's daily operations.
Qualifications and Skills:
- A bachelor's degree or equivalent.
- Proven experience as a Personal Assistant or Secretary.
- Proficient in shorthand and excellent typing skills with a minimum typing speed of 40 words per minute.
- Strong organizational skills and attention to detail.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite and other relevant software.
- Ability to handle multiple tasks and prioritize effectively.
- Discretion and ability to handle confidential information.
- Strong problem-solving and time management abilities.
- A proactive and adaptable attitude.
The Personal Assistant to the Secretary General of MRAI is expected to be a reliable and efficient professional who can effectively support the Secretary General in their role and contribute to the organization's overall success.
**Salary**: From ₹30,000.00 per month
**Benefits**:
- Health insurance
- Provident Fund
Schedule:
- Day shift
Supplemental pay types:
- Performance bonus
- Yearly bonus
Ability to commute/relocate:
- Mumbai Suburban, Maharashtra: Reliably commute or planning to relocate before starting work (preferred)
**Experience**:
- total work: 3 years (preferred)
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