Personal Assistant to Chairman

3 weeks ago


Ballard Estate Mumbai Maharashtra, India cci projects Full time

We are currently recruiting for an experienced PA to provide comprehensive and highly effective support to our Chairman. Reporting to the Chairman, the PA will have the ability to be both proactive and reactive. The role will involve extensive inbox and diary management, administrative support, coordinating meetings, booking travel and accommodation.

**Responsibilities**
- Primarily focused on providing PA support to the Chairman;
- Keeping track of actions and communications
- Coordinating, minute taking and logging actions for the Board Meetings, with appropriate follow-up
- Coordinating and booking meetings, keeping other staff members informed of changes to plans;
- Maintaining up-to-date contacts for the Chairman
- Booking travel and accommodation, Visa Etc. Directly Independently.

**Key relationships**:

- Chairman
- Business Manager
- Board / Directors
- Senior Staff
- PA Team

**Essential**:
Experience of providing administrative support in a fast paced environment

Strong organisational and communication skills

Sound time keeping and forward planning ability

Motivated self-starter with the ability to prioritise

Positive and flexible attitude

Solid IT (MS Office) skills

Ability to maintain confidentiality

Groomed and Presentable

Able to handle correspondence independently internal & stakeholder

Handle personal & social calendar

All Administrative related work of chairman

Team player with leadership ability

Min experience as EX to C suite executive if not CEO

**Desirable**:
A degree is desirable, but not essential (secretarial qualifications will be highly regarded), Fluent communication.

**Location -**Will be based at company head office at Ballard Estate and also project office at Western suburbs (Borivali) depends on the Work and Boss.

**Job Types**: Full-time, Permanent

Schedule:

- Day shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

**Language**:

- English (preferred)

Work Location: In person

Expected Start Date: 01/05/2025



  • Nariman Point, Mumbai, Maharashtra, India Ashika Group of Companies Full time

    About Us: Ashika is a financial services firm that offers services comprising of Retail broking, lending, investment banking, wealth management and alternative investment funds. As a forward thinking organization, Ashika believes in prioritizing the well-being and professional development of its employees as a foundation of its success. Through the increased...


  • Mumbai, Maharashtra, India Team Hunt HR Solution Full time

    JD EA to Chairman - Manage multiple projects as assigned by the Chairman - Coordinates calendar, travel, meeting, and schedule arrangements for the Chairman - Works closely with other team members to ensure projects are completed in time - Prepares and sends business and private correspondence. - Coordinate with external clients - Fix meeting with clients -...


  • Mumbai, India Bhavna Maintenance Full time

    We are looking for Executive Assistant to Chairman for Jewellery Company. Location - Seepz, Andheri please find below the brief list of job responsibilities of **Responsibilities**: 1. To work closely with the Chairman and Senior Leadership Team through regular correspondence, arrange meetings and prepare briefing materials for the Chairman. 2. To...


  • Andheri, Mumbai, Maharashtra, India Adwebtech Training & Consultancy Services Pvt. Ltd. Full time

    **Responsibilities**: - Calendar Management (Date, Time and Venue) - To organize / ensure that all arrangements for training programs, Monthly Meetings and Coaching sessions are in place much before scheduled time. - Ensuring all required files are updated and made available prior to meetings /training sessions. - Assisting the Chairman (Lead Trainer) to...


  • Mumbai, India smmart Training and Consultancy Services Pvt. Ltd. Full time

    **Responsibilities**: - Calendar Management (Date, Time and Venue) - To organize / ensure that all arrangements for training programs, Monthly Meetings and Coaching sessions are in place much before scheduled time. - Ensuring all required files are updated and made available prior to meetings /training sessions. - Assisting the Chairman (Lead Trainer) to...

  • Personal Assistant

    4 months ago


    Pune, Maharashtra, India DNS Recruitments Full time

    **Job Title**: Personal Assistant to the Chairman of School Institute **Job Type**: Full-time **Key Responsibilities**: - Diary Management: Organize, schedule, and manage the Chairman’s daily, weekly, and monthly appointments, meetings, and events. - Meeting Coordination: Arrange meetings, prepare agendas, and take detailed minutes, ensuring follow-ups...


  • Mumbai, Maharashtra, India EduGuidePlus Full time

    **Job Title**:Executive Assistance to chairman **Experience**: 1year as a Executive Assistance - **Any graduates are welcome**_ - Alternate Saturdays are off!_ **Responsibilities**: - Assisting the Reporting Manager to all program venues, all meetings and business calls. - Maintaining Training Calendar (Date, Time and Venue). - Scheduling various training...


  • Aundh, Pune, Maharashtra, India Aarambh Consultant Full time

    Urgently looking Executive Personal Assistant to Chairman for construction Company *Female Only* Location - Aundh Experience : Min 2 yrs. **Job Description**: - Handling correspondence directed to Managers - Taking dictation and minutes and writing them up subsequently - Producing reports - Maintaining the current filing and database system, and looking...


  • Mumbai, India Recroot.Ai Full time

    Dear All, A leading stationery company located in Fort is looking for an Executive Assistant to Chairman Preferably Catholic or South Indian, Retired person can also apply CTC: - Between 4-5 LPA Working pattern: - Monday - Saturday Week off: - Only Sunday Office Timing: - 10:00am-6:00-6:30pm depending on work **Responsibilities**: All Secretarial...


  • Pune, Maharashtra, India ONYX Realty Full time

    We are looking for an Assistant to help with the everyday tasks such as schedule appointments, handle queries. **Roles and Responsibilities** - Degree holder preferred with 3 - 5 years of experience. - Prior experience in **CONSTRUCTION / REAL ESTATE INDUSTRY** as an Executive Assistant, front desk representative, or relevant position. - Well versed in...


  • Mumbai, Maharashtra, India ONEWAY Full time

    **Job Title Executive Assistant to Chairman (Male) No of Vacancy 1** **Job Location Malad Mindspace Years of Experience 10+ years Salary Range 7 - 12 lac PA** **Working Days Monday to Saturday** **Work Timing General Shift 8.5 hrs for Female & 9 hrs for Male** **CTC 7--12 LPA** **Job Description Executive Support** Prepare materials like agendas and...


  • Navi Mumbai, India vrsccl Full time

    SECRETARY - Assist the Chairman in day-to-day activities and facilitates the efficiency, order and harmony of the office of the Chairman. - Prepare agenda and all documentation for meetings. Organizes, plans, and coordinates the logístical support needed for Chairman s meetings. Determines meeting needs such as space allocations and ensures that all...


  • Mumbai, Maharashtra, India ONEWAY Full time

    Job Title Executive Assistant to Chairman (Male) No of Vacancy 1 Job Location Malad Mindspace Years of Experience 10+ years Salary Range 7 - 12 lac PA Working Days Monday to Saturday Work Timing General Shift 8.5 hrs for Female & 9 hrs for Male Prepare materials like agendas and presentations for executive engagements. Conduct research to aid...


  • Mumbai, Maharashtra, India Illusion Dental Laboratory Pvt. Ltd. Full time

    Job Title Executive Assistant to Chairman No of Vacancy 1 Gender - Female only Job Location - Malad Mindspace Years of Experience 10+ years Salary Range 7 - 12 lac PA Working Days Monday to Saturday Work Timing General Shift 8.5 hrs for Female Executive Support - Manage and coordinate executive calendars, appointments, and travel arrangements. -...


  • Mumbai, India Rusan Pharma Full time

    **Greetings from Rusan Pharma Rusan Pharma Ltd. is a fully integrated global pharmaceutical company specializing in the treatment of 'Addiction and Pain Management'. Since 1994, we have been diligently working towards making Opioid Substitution Treatment (OST), a widely accepted form of treatment in India. Towards achieving this objective, we work with all...

  • Executive Assistant

    5 months ago


    Mumbai, Maharashtra, India Fast Track Jobs Full time

    We Requires **Executive Assistant** for a Exhibition Company at Andheri east Designation - **Executive Assistant - Chairman** Experience - **Min 1 to 6 yrs** Salary - **30,000/- to 40,000 (Depends on Exp & Knowledge)** Reporting - NEC Chairman On Contractual Basis up to 31 st March 2026) **Responsibilities**: **1. Administrative Support**: - Calendar...


  • Mumbai, Maharashtra, India Team Hunt HR Solution Full time

    JD EA to Chairman - Manage multiple projects as assigned by the Chairman - Coordinates calendar, travel, meeting, and schedule arrangements for the Chairman - Works closely with other team members to ensure projects are completed in time - Prepares and sends business and private correspondence. - Coordinate with external clients - Fix meeting with clients -...


  • Mumbai, India Murugappa Group Full time

    Job descriptionLead - Special projects, Chairmans Office at Tube Investment of India Ltd.Location : Chennai / MumbaiAbout the Company:Tube Investment of India Ltd. (TI) is an engineering & manufacturing company part of the Murugappa Group. The group a 120+ year conglomerate, with a revenue of USD 7Bn and a market cap of USD 25Bn+ having about 60,000...


  • Mumbai, India Murugappa Group Full time

    Job descriptionLead - Special projects, Chairmans Office at Tube Investment of India Ltd.Location : Chennai / MumbaiAbout the Company:Tube Investment of India Ltd. (TI) is an engineering & manufacturing company part of the Murugappa Group. The group a 120+ year conglomerate, with a revenue of USD 7 Bn and a market cap of USD 25 Bn+ having about 60,000...


  • Mumbai, India Murugappa Group Full time

    Job descriptionLead - Special projects, Chairmans Office at Tube Investment of India Ltd.Location : Chennai / MumbaiAbout the Company:Tube Investment of India Ltd. (TI) is an engineering & manufacturing company part of the Murugappa Group. The group a 120+ year conglomerate, with a revenue of USD 7Bn and a market cap of USD 25Bn+ having about 60,000...