Office Administrator

5 months ago


Gurugram Haryana, India VMA ARCHITECTS Full time

VMA Architects believe in mutual growth and maintain 5 days/week working to encourage work-life balance.

**Responsibilities**:

- Undertaking the tasks of receiving calls, taking messages, and routing correspondence. Handling requests and queries appropriately
- Maintaining diary, arranging meetings and appointments, and providing reminders. Taking dictation and minutes and accurately entering data
- Managing office operations, organizing meetings, handling correspondence, and maintaining digital and physical records. Assist in various projects, travel arrangements, and office supplies
- Producing reports, presentations, and briefs Developing and carrying out an efficient documentation and filing system
- Coordinate office activities and operations on day today basis to secure efficiency and compliance to company policies for seamless office operations.
- Inventory management and order office supplies, when necessary, maintains service contracts on office equipment.
- Develop administrative staff by providing information, training, and coaching.
- Luncheon or other event managements.
- Serve as liaison with technical support staff for office equipment.
- Maintain continuity of work operations by documenting and communicating needed actions to management, discovering irregularities, and determining continuing needs.

**Key Skills & Attributes**:

- Computer skills across MS Office.
- Excellent written and verbal communication in English and local language
- Some basic experience with accounting software is desirable, but we can provide training
- Good timekeeping, reliable and committed
- Highly organized and keen to learn
- The ability to handle all interactions with a high level of professionalism
- Ability to work well independently and be self-motivated
- A demonstrated ability to read and understand people
- Ability to multi-task and prioritize

**Job Types**: Full-time, Permanent

Schedule:

- Day shift

**Experience**:

- total work: 1 year (preferred)

Work Location: In person


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