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Office/ Transport Administrator

7 months ago

Gurugram Haryana, India Gerson Lehrman Group Full time

**Office & Travel Co-ordinator**

**Position Overview**:
GLG is looking for an upbeat, outstanding, multi-tasking Office/Travel Co-ordinator. The Office/Travel Co-ordinator at GLG will be responsible for job responsibilities that include organizing our company’s day-to-day operations, travel operations providing travel and administrative support to all our employees and coordinate all daily travel and office administrative activities. You’ll be the first impression for GLG, and we want everyone who walks through the doors to feel comfortable, happy, and recognize how seriously organized we are

Should have excellent communication skills (oral & written). Should be good at Microsoft excel. Should be able to generate monthly travel MIS thereby highlighting overall travel spends, vertical wise spends, detailing of spends made under various categories. Should keep a close watch on travel advisories issued from time to time. Ensure Compliance in all aspects of travel procedure. Should be flexible with work hours.

***Other Responsibilities include (but are not limited to)**:

- Coordinate office activities and operations on day today basis to secure efficiency and compliance to company policies for seamless office operations.
- Travel Management experience.
- Providing travel advice and support to employees.
- Managing all aspects of domestic and international travel for employees, including flights bookings, hotels bookings, transport co-ordination, visa processing as well as travel insurances.
- Maintaining & Updating travel records both internally as well as externally.
- Arrangement of Events and Offsite Meetings, Conference & Dinner etc getting the best available rates from corporate deals/online/websites.
- Ensuring that the best rates, travel and stay plans are opted for at all times. Negotiate rates.
- Supplying travellers with pertinent information and valuable travel-related information.
- Maintain and swiftly resolve employee feedback of travel facilities as needed.
- Maintain and update the travel and stay entitlement sheet for all teams & employees PAN India, regularly.
- Maintain accurate records of bookings, expense reports, itineraries, Travel Policies
- Maintain the monthly travel expense sheet.
- Scheduling meetings as required by us with vendors.
- Managing the travel arrangement for all our employees as needed.
- Work on PO Creation Vendor Onboarding, Payments follow with Finance.
- Creating Monthly travel MIS Reports.
- Office management-related administration work
- Payment management for vendors, maintain facilities and office supply budget, and oversee other expenses necessary to the day-to-day administrative operations.
- Maintain continuity of work operations by documenting and communicating needed actions to management, discovering irregularities, and determining continuing needs.
- Guide employee actions by researching, developing, writing, and updating administrative policies, procedures, methods, and guidelines, and communicating developments to management.

**Work timings**:19:00 - 04:00 IST (5 days a week)

**Required Skills**:

- A Bachelors’ degree is required & equivalent of 4+ years of relevant office administrative experience preferred.
- Proficient in MS Office
- Excellent written and verbal communication in English and local language
- High energy and an ability to succeed in a fast-paced high demand role.
- The ability to handle all interactions with a high level of professionalism.
- Dependable and timely
- Ability to work well independently and be self-motivated.
- A demonstrated ability to read and understand people.
- Ability to multi-task and prioritize.
- Superior attention to detail
- Strong initiative and proactivity
- Ability to interact with all levels of the firm’s employees, executives and clients.
- Ability to pivot quickly and effectively.
- Strong ability to manage time and prioritize tasks.
- Working knowledge of domestic and international travel trends.
- Provide the needed administrative support to ensure effective and efficient meeting and event planning.

**About GLG / Gerson Lehrman Group**

GLG is the world’s insight network. Our clients rely on GLG’s global team to connect with powerful insight across fields from our network of approximately 1 million experts (and the hundreds of new experts we recruit every day).

GLG’s industry-leading compliance framework allows clients to learn in a structured, auditable, and transparent way, consistent with their own internal compliance obligations and the highest professional ethical standards. Our compliance standards are a major competitive differentiator and key component of the company’s culture.

Gerson Lehrman Group, Inc. (“GLG”) is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of age, race, religion, color, marital status, disability, gender, national origin, sexual orientation, veteran status, or any classification protected b