Operations Administration Assistant

20 hours ago


Gurugram Haryana, India MediaSense Full time

**THE ROLE**

This multi-faceted role requires a positive, confident, proactive and personable approach and exceptional organisational skills to support our growing company.

You should be friendly, approachable, articulate, collaborative, and have technical proficiency across the Office suite of products. The role requires you to be able to manage and maintain confidentiality across various business initiatives.

**Note**: This is an office-based role, Monday - Friday

You will be working closely with, and will report into, the India team lead.

**PRIMARY RESPONSIBILITIES**
- Front of house duties; you will be the first point of contact for those coming into the office: handling refreshments and catering, answering the phone, setting up and clearing meeting rooms, taking messages, distributing post and ensuring the office is always well presented.
- Responsible for the day-to-day running of the office, handling office maintenance, liaising with suppliers, ordering supplies managing day to day communications with AIHP, booking couriers, printing/binding and generally being the ‘go-to’ person in the office.
- Assisting with onboarding new recruits liaising with UK and AIHP (new starter pack, office tour, access cards), keeping employees informed of office procedures, upkeep of regular Health & Safety records/procedures and any other administrative requirements (e.g. diary management) to support the India lead on projects that may arise.
- Responsible for the ongoing Desk Risk Assessments for the India team.
- Maintaining and updating the office database i.e. expenses,, insurance policies etc ensuring each budget holder is updated and informed on spend.
- Support the India engagement team with organising social events internally and externally, and regular team support on aspects such as, local charity events. This includes identifying and shortlisting suppliers and supporting the POCs in negotiations for venues for key events on ground.
- Supporting with travel arrangements/co-ordination for India and UK team members in planning, booking tickets, visas and stay arrangements and itinerary/agenda planning where needed
- Co-ordinate for IT support, maintaining asset records, arrange collection of leavers’ equipment and leaving cards
- Support with finance admin including finance system data entry
- Work with the HR Team in the UK to coordinate Birthday gifts, Long Service Awards and any other ad hoc requests with regards to employee engagement
- Work closely with Operations assistant in the UK to align on ways of workings and best practises regarding office management.

Apply



  • Gurugram, Haryana, India VisionaryHire Full time

    We are seeking a highly organized and detail-oriented Office Administrator to manage day-to-day administrative tasks and ensure smooth office operations. **Key Responsibilities**: - Manage office supplies and inventory. - Arrange travel plans and itineraries for the management. - Organize events, parties, and employee engagement sessions. - Maintain filing...

  • Operations Assistant

    5 months ago


    Gurugram, Haryana, India Ajashy Engineering Sales Pvt Ltd Full time

    **Job Title: Operations Assistant (Entry Level)** We are seeking a motivated and detail-oriented individual to join our team as an Entry-Level Operations Assistant. This role will provide valuable support to our operations team, assisting with administrative tasks, coordinating logistics, and ensuring the smooth execution of daily...


  • Gurugram, Haryana, India Career Creed HR Services Pvt Ltd Full time

    Job Description: Job description Job Responsibilities: - Manage day-to-day administrative tasks to ensure smooth office operations. - Maintain and organize office files, records, and documentation, ensuring easy retrieval and confidentiality. - Procurement and management of office supplies and equipment, ensuring optimal inventory levels using software. -...


  • Gurugram, Haryana, India Hostie Holiday Homes Pvt Ltd. Full time

    **Job Overview**: The Administrative Assistant/Office Administrator provides support to ensure efficient operation of the office. This role will be responsible for a variety of administrative and clerical tasks, helping to maintain a smooth workflow and providing a range of support services to managers, team members, and customers. **Key...


  • Gurugram, Haryana, India Career Creed HR Services Pvt Ltd Full time

    **Contact Details : 8586875140**: - **Location : Gurgaon Sector 44** - Provide administrative support to lawyers and teams, including preparing and reviewing documents, reports, and correspondence. - Manage calendars, schedule appointments, and coordinate travel arrangements for Sir and team. - Coordinate and prepare for meetings, conferences, and other...


  • gurugram, India Valvoline Global Operations Full time

    Why Valvoline Global Operations (VGO)?Valvoline Global is a worldwide leader in automotive and industrial solutions, creating future-ready products and best-in-class services for partners around the globe. Established in 1866, we introduced the world’s first branded motor oil, claiming our position as The Original Motor Oil.As an affiliate of Aramco, one...


  • Gurugram, Haryana, India McDermott Full time

    **Job Overview**: The Administrative Assistant has established strong organizational, multitasking, attention to detail, and interpersonal skills to perform a range of day-to-day activities. They can recognize and solve typical General Services problems with limited supervisory approval. They are tasked with evaluating and selecting solutions from...


  • Gurugram, Haryana, India Career Creed HR Services Pvt Ltd Full time

    **Contact Details : 8586875140**: - **Location : Gurgaon Sector 44**: - Provide administrative support to lawyers and teams, including preparing and reviewing documents, reports, and correspondence. - Manage calendars, schedule appointments, and coordinate travel arrangements for Sir and team. - Coordinate and prepare for meetings, conferences, and other...


  • Gurugram, Haryana, India FCT Energy Full time

    **Experience**: Min 2 years to 6 years **Gender**: Female **Location**: Gurgaon Sector 18 **Office Timings** : 9:00 AM - 6:00 PM (Sometimes may exceed) **Salary** : 3.50 LPA - 4.70 LPA **Job Type**: Full Time - To work as executive assistant to the MD/CEO. - Available 24*7 - Draft correspondence to be sent on behalf of and signed by MD/CEO. - Support...


  • gurugram, India Valvoline Global Operations Full time

    Why Valvoline Global Operations (VGO)? Valvoline Global is a worldwide leader in automotive and industrial solutions, creating future-ready products and best-in-class services for partners around the globe. Established in 1866, we introduced the world’s first branded motor oil, claiming our position as The Original Motor Oil. As an affiliate of Aramco,...


  • gurugram, India Valvoline Global Operations Full time

    Why Valvoline Global Operations (VGO)? Valvoline Global is a worldwide leader in automotive and industrial solutions, creating future-ready products and best-in-class services for partners around the globe. Established in 1866, we introduced the world’s first branded motor oil, claiming our position as The Original Motor Oil. As an affiliate of Aramco,...

  • Executive Assistant

    5 months ago


    Gurugram, Haryana, India cargo-partner Full time

    **General** This role is responsible for performing all the secretarial, PAN India office administration duties and management of India travel desk and events. **Responsibilities** **Executive Assistant - Providing secretarial assistance to the Managing Director** a) Manage calendar and set up meetings, appointments, and events, take minutes during...


  • Gurugram, Haryana, India Amaytics Digital Services Private Limited Full time

    **Job Title**: Administrative Assistant with Digital Marketing Skills **Company**: Amaytics **Location**: Gurgaon, India **About Us**: Amaytics, a leading digital marketing agency based in Gurgaon, specializes in delivering innovative solutions tailored to businesses of all sizes. We are committed to leveraging digital platforms to drive client success...


  • Gurugram, India Valvoline Global Operations Full time

    Why Valvoline Global Operations (VGO)?Valvoline Global is a worldwide leader in automotive and industrial solutions, creating future-ready products and best-in-class services for partners around the globe. Established in 1866, we introduced the world’s first branded motor oil, claiming our position as The Original Motor Oil.As an affiliate of Aramco, one...


  • Gurugram, Haryana, India MED-EL India Privated Ltd Full time

    Opening with one of the Medical Device MNC firm for Administrative assistant. Position: Administrative Assistant Location: Gurgaon Job Profile: Maintaining detailed Excel sheets with data. Updating of training records Maintaining and filing of the documents. Should be well-versed in MS office (EXCEL and WORD) Should have good written and verbal skills...

  • Operations Assistant

    5 months ago


    Gurugram, Haryana, India Ajashy Engineering Sales Pvt Ltd Full time

    **Job Title: Operations Assistant (Entry Level)** We are seeking a motivated and detail-oriented individual to join our team as an Entry-Level Operations Assistant. This role will provide valuable support to our operations team, assisting with administrative tasks, coordinating logistics, and ensuring the smooth execution of daily...


  • Gurugram, Haryana, India BLACKBULL HOLDINGS Full time

    **Job Title**: Administrative Assistant **Job Overview**: **Key Responsibilities**: - **General Administrative Support**: - Manage and organize office tasks, including filing, scheduling meetings, and maintaining office supplies. - Prepare and edit documents, reports, and presentations. - **Communication and Coordination**: - Act as the first point of...


  • Gurugram, Haryana, India CSC (Corporation Service Company) Full time

    Objective of the Job: To provide support and assistance to the Managing Director & Director on both management and business development matters. Key responsibilities include but not limited to I. Schedule management - To plan and manage the Director’s appointments for internal and external meetings. - To follow up on correspondence and communications with...


  • Faridabad, Haryana, India Dhruv interiors pvt ltd Full time

    Key Responsibilities: Office Management: Maintain and organize office operations and procedures. Manage office supplies inventory and place orders as necessary. Coordinate and schedule meetings, appointments, and travel arrangements for staff. Administrative Support: Assist in the preparation of regularly scheduled reports. Develop and maintain a filing...


  • Gurugram, Haryana, India Sprinklr Full time

    Sprinklr is a leading enterprise software company for all customer-facing functions. With advanced AI, Sprinklr's unified customer experience management (Unified-CXM) platform helps companies deliver human experiences to every customer, every time, across any modern channel. Headquartered in New York City with employees around the world, Sprinklr works with...