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Global Services Coordinator

4 months ago

Bengaluru Karnataka, India Johnson & Johnson Full time

Johnson & Johnson is recruiting for some phenomenal opportunities for its newly launched Global Services (GS) hub in Bangalore, India. GS Bangalore will be an industry player among the business services in Bangalore IT Hub, which is well equipped with the latest technology and modern infrastructure. This is your chance to work with the best talent in a workforce that reflects the diverse markets Johnson & Johnson serves around the world, and an inclusive culture that values different perspectives and life experiences.

“Reimagine the possibilities” at Johnson and Johnson Global Finance We live this motto every day by crafting groundbreaking business solutions for the world’s largest and most broadly-based healthcare company.

As a member of our Global Finance team, you will have outstanding access to a network of financial professionals located in over 60 countries. This new network will help you build on your current skills and explore opportunities to grow your career in J&J. At J&J Global Finance, we value ideas for innovation and improvement and are committed to diversity and inclusion. Together we will reimagine business processes to become more effective, more efficient, and improve customer experience. We are proud to be an equal opportunity employer.

The Global Services Finance organization provides outstanding, efficient financial services, and compliance—in a J&J way—to our Operating Companies around the world. Following the successful set-up of the new hub in Bangalore, this position will be in Bangalore working with the Global Services Finance team. You will provide full administrative support to the A2R Finance Director
- Global Services by handling a wide range of executive support, administrative tasks as well as supporting the overall smooth functioning of the 150+ J&J staff.

**Key Responsibilities**:

- Coordinate onboarding of new starters, organisation of induction week and activities around leavers.
- Build strong connection with IT, HR, Site and facilities team in supporting the smooth functioning of the team
- Be the ‘Go to’ person for team members by helping them with queries and issues
- Create and maintain purchase orders for contractors, services, non-IT and admin materials
- Records Retention Coordinator
- End to end accountability for the coordination of internal meetings, including large departmental meetings, regional and global meetings and leadership visits.
- Organise large offsite and onsite team events, including venue selection, activities, catering
- Manage Calendar requiring interaction with both local and global teams.
- Recognize/communicate priorities and provide solutions. Anticipate and proactively prevent issues to ensure maximum effective time use.
- Assistance in travel arrangements and preparation of expense reports
- Assistance with different HR processes within the GS organization.
- SharePoint and other tools' coordination.
- Identify and implement innovative team building opportunities for team
- Maintain organisation charts and holiday planners
- Coordinate Knowledge shares
- Know and adhere to the Johnson & Johnson Code of Business Conduct and all other requirements relevant to the role and demonstrate behaviors consistent with Our Credo values
- Management of team’s office supplies and incidentals
- Other various administrative tasks

**Qualifications**:
**Experience / Skills / Qualifications**:

- Higher education qualification or equivalent is preferred
- Experience of VP/Executive level support (high preferred)
- Evidence of strong administrative skills (i.e. diary management, travel, correspondence, expenses etc.) essential
- Excellent communication skills (verbal and written) essential
- Experience with juggling priorities and excellent organisation skills essential
- Ability to build and maintain strong working relationships with other teams (Finance, HR, IT etc.)
- Confident/advanced experience of Microsoft Office software (MS Word, Outlook, Excel, PowerPoint, etc.) and basic IT knowledge required
- Experience with Concur Expenses Reporting, Ariba PO Processing, SharePoint Site Administration and / or similar systems is desirable
- Proactive, self-motivated mindset

Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.