Event Coordinator
2 months ago
**Job Title**: Event Coordinator
**Location**: Dombivali
Experience: 1- 2years
**Job Summary**:
**Key Responsibilities**:
- **Event Planning and Execution**:
- Plan, coordinate, and execute events, ensuring all activities align with client expectations and objectives.
- Develop detailed timelines, checklists, and run sheets for each event to ensure smooth operations.
- Work closely with clients and stakeholders to understand event requirements and goals.
- **Logistics Management**:
- Arrange event logistics, including venue setup, equipment rental, catering, and audio-visual requirements.
- Coordinate with vendors for transportation, décor, catering, entertainment, and other services.
- Ensure timely delivery of all materials and services to meet event deadlines.
- **Vendor and Stakeholder Communication**:
- Liaise with vendors and suppliers, negotiate contracts, and manage relationships to secure favorable terms.
- Communicate regularly with clients, team members, and vendors to provide event updates and adjustments.
- Ensure all vendors comply with event timelines and quality expectations.
- **Budget Management**:
- Develop and manage event budgets, tracking expenses to maintain cost efficiency.
- Provide cost estimates, track invoices, and approve final expenses.
- Identify cost-saving opportunities and keep event budgets within scope.
- **On-Site Event Coordination**:
- Be present at events to manage setup, troubleshoot issues, and ensure event flow.
- Supervise staff, volunteers, and vendors to ensure seamless operations during the event.
- Handle any last-minute changes or emergencies effectively to minimize disruptions.
- **Post-Event Activities**:
- Conduct post-event evaluations, gather feedback, and analyze performance metrics.
- Prepare detailed event reports and summaries for clients and internal teams.
- Identify areas for improvement and document learnings for future events.
**Key Qualifications**:
- **Education**:
- Bachelor’s degree in Event Management, Hospitality, Marketing, Communications, or a related field.
- **Experience**:
- 2+ years of experience in event coordination, planning, or a related role.
- Experience working on a variety of event types, such as corporate events, weddings, or trade shows, is a plus.
- **Skills**:
- Strong organizational and multitasking abilities, with attention to detail.
- Excellent communication and interpersonal skills, with the ability to work well under pressure.
- Proficiency in event management software, Microsoft Office, and budgeting tools.
Pay: ₹15,000.00 - ₹25,000.00 per month
Schedule:
- Day shift
**Experience**:
- Events management: 1 year (preferred)
Work Location: In person
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