Finance and Grant Officer

5 months ago

New Delhi, India Jhpiego Full time

Overview:
Jhpiego is a nonprofit global health leader and Johns Hopkins University affiliate that is saving lives, improving health and transforming futures. We partner with governments, health experts and local communities to build the skills and systems that guarantee a healthier future for women and families. Jhpiego translates the best science and practice into moments of care that can mean the difference between life and death for women and families. The moment a woman gives birth; the moment a midwife helps a newborn to breathe. Through our partnerships, we are revolutionizing health care for the world’s most disadvantaged and vulnerable people.

In India, Jhpiego works across various states in close collaboration with national and state governments, providing technical assistance in the areas of family planning, maternal and child health, strengthening human resources for health, and non-communicable diseases. These programs are funded by USAID, Takeda Pharmaceutical Company Limited, UNICEF, World Health Organization, University of Manitoba, Bill & Melinda Gates Foundation, Children’s Investment Fund Foundation (CIFF), MSD for Mothers, and others.

**Responsibilities**:

- Ensure that awards are following donor and established Jhpiego administrative and financial management policies, procedures, and sound business practices.
- Generate various financial reports from QuickBooks accounting software and upload them in MS Excel worksheets on a monthly/quarterly basis for tracking, review, and reporting purposes.
- Work with respective Program Leads/Finance back-stop in re-aligning the existing budgets, follow-up for quarterly projections, and consolidation for quarterly reviews.
- Track and analyze monthly LOE of all in-country staff.
- Co-ordinate with Jhpiego HQ in reviewing invoices raised by Jhpiego to various donors before signatures by JHU.
- Work on JHPIEGO grant software
- BOARD.
- Train and orient state/sub-grantees finance staff on Jhpiego reporting requirements, format, systems, procedures, and relevant donor rules and regulations, as applicable.
- Assist in creating budgets, and preparing and submitting monthly/quarterly financial reports.
- Assist in conducting financial analysis and F&A reviews of the state offices.
- Review all India goods/services requests and individual consultancies in line with approved budget/budget availability.
- Ensure timely booking of expenses at in-country at the time of grant close out.
- Ensure and perform required actions towards award start-up and close out related necessities.
- Maintains proper documentation of all grant documents and donor guidelines.
- Assist in external/internal audits and financial reviews by the donors.
- Assure effective performance of a broad range of support functions having project-wide implications.
- Assist to New Proposal Development (NPD) team with new proposal budgets.
- Prepare analytical reports for management/project leads which would help them in planning activities in advance for ensuring proper spending per approved budget.
- Develop tools/systems for improving tracking of expenses as per budget.

Required Qualifications:

- Bachelor’s degree in commerce is essential and MBA in finance is prefered. Additional qualifications will be an added advantage.
- At least 3 years of relevant experience especially working on various excel based reports.
- QuickBooks Enterprise experience would be preferred. Working knowledge of other Accounting Software like Tally would be an added advantage.
- Good understanding and knowledge of various accounting code/ledgers and its usage in QBE/Tally.
- Experience working in INGOs would be preferred.

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