Grants Officer

4 months ago

Delhi, India Wadhwani AI Full time

The grants officer will be responsible to support the team in budgeting, grant management, accounting, and maintaining proper documentation.

**About Wadhwani AI**

The Wadhwani Institute for Artificial Intelligence (Wadhwani AI) is an independent nonprofit institute developing AI-based solutions for underserved communities in developing countries. We work with over 40 partners including key government agencies, international development organizations, NGOs, and research organizations to identify real-world challenges and create and deploy innovative AI solutions to reach intended users and beneficiaries - with the objective of creating sustainable, scalable impact.

Our projects are supported by leading philanthropies such as the Bill & Melinda Gates Foundation, USAID, and Google.org. Our accolades include winning the Google AI Impact Challenge (one among 20 out of 2600 competitors globally) as well as multiple awards at the 2021 Fast Company World Changing Ideas. Our current portfolio of initiatives spans tuberculosis, maternal, newborn & child health, Covid-19, and cotton farming.

**ROLES AND RESPONSIBILITIES**
- Generate financial reports from Zoho accounting software and to prepare monthly financial tracking of each grant.
- Review, liaise with the finance team, and work on various donor financial reports before finalization.
- Work with finance and accounts and ensure timely closure of books of accounts.
- Review monthly expense allocations in line with grants management principles.
- Provide support in donor budget working and finalization.
- Provide support in new proposal budget related workings and documentation.
- Ensuring correct project and donor allocation in monthly staff timesheets.
- Tracking monthly staff actual allocations against planned
- Work on periodic projections of various projects in close coordination with Program/Project Leads
- Assist in generating various analytical reports of each grant/project.
- Work on monthly staff allocation planning in coordination with Project/Program Leads.
- Assist in Sub award management - ensuring all processes are followed, handling their close-out processes.
- Preparing and reconciling monthly expenses with WIAI US books.
- Work on cash flow/monthly advance fund request, ensuring availability of required fund balance in-country for carrying out project activities.
- Provide assistance to the supervisor and work on various detailed reporting requirements for internal planning, management purposes, etc.
- Ensure smooth and timely grant close-out processes.
- Developing tools or excel based tracking for various purposes/internal reports.
- Managing various external/internal/donor audits.
- Maintain proper documentation of all grants agreements and other related documents.
- Perform other duties as assigned by the supervisor to ensure sound grants management in the organization.

**REQUIREMENTS**
- Microsoft Office computer skills, proficiency in Word, Excel, PowerPoint etc.
- Detail-oriented and rigorous in approach to tasks.
- Excellent written and oral communication skills.
- Ability to handle a variety of assignments under the pressure of deadlines.
- Flexible work style and ability to organize and prioritize work.
- Strong interpersonal and team skills.
- Ability to multi-task and willingness to work flexibly on a wide range of tasks.
- Willing to travel as and when required.

**QUALIFICATIONS/KNOWLEDGE AND EXPERIENCE**
- Master’s degree in Commerce/Finance. Additional qualifications will be an added advantage.
- Minimum 8-10 years of relevant experience especially working on various donor grants management, generating various excel based reports.
- ZohoBooks experience would be preferred. Working knowledge of other Accounting Software would be an added advantage.
- Good understanding and knowledge of various donors related grants management and financial reporting, analysis etc.
- Experience working in INGOs would be preferred.

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