Administration Officer

5 months ago


Patna, India Ipas Development Foundation Full time

**ROLES AND RESPONSIBILITIES**

The responsibilities of the Administration Officer will include the following:
**Office Administration**
- Manage front office including day-to-day supervision of staff deputed by housekeeping and vendor firms.
- Ensure smooth functioning of office equipment to ensure that all equipment including communication systems are functional.
- Maintain the filing system and ensure that the contact database related to office management is up to date.
- Manage the resource center by updating relevant records and maintain a close oversight of the flow of materials.

**Stock Maintenance**
- Maintain stock of office supplies and other materials and ensure timely replenishment of the stock.

**Vendor Management**
- Coordinate travel of staff and consultants in a timely manner with the designated travel agency or for direct bookings, as may be required.
- Provide assistance in coordinating with vendors for supplies in order to organize workshops, conferences, and other events, as required.

**Finance Management**
- Certify invoices and bills and ensure their timely processing.
- Maintain office expenses and petty cash, and submit periodic reports including monthly finance statements to the team at IDF, New Delhi.

**Others**
- Provide any other assistance as requested and carry out any other duties as are within the scope of the position as may be required.

Pay: ₹200,000.00 - ₹400,000.00 per year

**Benefits**:

- Cell phone reimbursement
- Health insurance
- Provident Fund

Schedule:

- Day shift

Ability to commute/relocate:

- Patna, Patna, Bihar: Reliably commute or planning to relocate before starting work (required)

Work Location: In person


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