Document Controller
1 month ago
**Region APC > Construction & Operations APAC > PMO APAC**
The Project Management Office (PMO) is a support function to construction projects (onshore and offshore) across APAC. PMO APAC consists of approximately 55 employees and provides Process, Risk, Lesson Learned, Cost Control, Planning/Scheduling and Documentation Control across the various construction projects across the APAC region.
**Responsibilities**
- Ensure document control processes and procedures are aligned with the company policy and ISO9001.
- Evaluate project deliverable submission process in line with project contract requirements
- Process all the incoming and outgoing document submissions in a timely manner.
- Control, monitor, record and accurately distribute all incoming and outgoing project documentation.
- Liaise with Project and Engineering team to obtain Master Document Register (MDL).
- Set up Master Document List (MDL) Items as placeholders in DMS (E.g. Teambinder, Procore & Client DMS).
- Maintain Project Master Document Deliverable (MDL) List to ensuring latest revision/status of document is available.
- Maintain transmittal tracking register to trace incoming/outgoing document workflows.
- Manage and track document review comments.
- Liaise with internal and external stakeholders to obtain document review comment status and resolve issues.
- Assist Project Managers and Engineering team in the drafting and issuance of non-deliverable project documentation such as RFI's/TQ's, contract correspondences, notices, progress payment milestones, certificates, minutes of meetings, reports etc. and updating the relevant registers.
- Perform Quality Control checks and verify that the necessary mandatory elements required by the document control plan have been satisfactorily met. This includes completeness, accuracy and compliance with all policies and procedures.
- Perform monthly audit checks on deliverable documents to ensure all the documents are aligned with the contract requirement.
- Identifies procedural and format inaccuracies within documents.
- Ensure all documents meet regulatory, contractual, and operational requirements.
- Assist in preparing the project closeout documentation
- Supports the creation of the Manufacturing Data Record (MDR), which includes all the commissioning ITPs, redline mark ups, as built drawings, suppliers report etc. for delivery to the client at the end of a project.
- Provide DMS project specific training to the site team to search, filter and retrieve project documents.
- Perform other tasks as assigned.
**Qualifications**
- Bachelor's degree in business administration, library or record management or related field.
- At least 5 Years' in Document Management Systems
**Competencies**
- Demonstrated experience in Teambinder/Proce/Aconex or other cloud-based document management systems
- Ability to deal with a variety of day-to-day document control issues and the ability to escalate issues when needed
- Understanding of commercial/industrial construction techniques
- Ability to deal with a variety of day-to-day document control issues and the ability to escalate issues when needed
- Self-driven and practical approach to problem solving with the ability to understand processes and performance and promote improvement
- Highly motivated with an ability to accomplish goals without supervision and work well within a team.
- Act as first focal point of contact for all Stakeholders regarding any Document Control matters.
- Experience in construction of Wind farms, infrastructure environment preferred.
- Advanced use of MS Office.
- Comprehensive verbal and written English communication.
- Relationship building, high commitment with team and with other stakeholders.
- Commitment to honesty, confidentiality and integrity.
- Ability to quickly understand new processes and work improve them.
- Ability to start earlier to bridge time gap across Asia Pacific, as required.
**What We Offer**
A workplace that focuses on safety.
An opportunity to work with the world leader in wind energy.
The opportunity to further develop your skills and professional development.
Global career progression prospects.
**Additional Information**
Your primary workplace will be in Chennai, India.
**About Vestas**
Vestas is the energy industry’s global partner on sustainable energy solutions. We are specialised in designing, manufacturing, installing, and servicing wind turbines, both onshore and offshore.
Across the globe, we have installed more wind power than anyone else. We consider ourselves pioneers within the industry, as we continuously aim to design new solutions and technologies to create a more sustainable future for all of us. With more than 145 GW of wind power installed worldwide and 40+ years of experience in wind energy, we have an unmatched track record demonstrating our expertise within the field.
With 29,000 employees globally, we are a diverse team united by a common goal: to power the solution - today, t
-
Document Controller
4 weeks ago
Chennai, India Bliss Flow Systems Pvt Ltd Full timeJob Scope We are looking for a Document Controller to prepare, manage and file documents for our projects. - Reviewing and updating technical documents (e.g. manuals and workflows) - Typing contracts, archiving files and ensuring all team members have access to necessary documentation. - All documentation works like related to project management. - Liaising...
-
Document Controller
1 month ago
Chennai, India FLSmidth, Inc. Full timeKey Accountabilities: - Organize and upload of process documents - Manage regular review / update of process documentation - Support the document owner in creating process documentation - Taking care about the document approval process - Provide information at seminars, meetings about document control and it’s system - Provide information and support in...
-
Document Controller
1 month ago
Chennai, Tamil Nadu, India Wood PLC Full timeResponsible for the management of data and documentation on behalf of Wood clients, in accordance with contractual arrangements. Responsible for the management of data and documentation supplied to Wood by clients in order that Wood have the information necessary to complete projects awarded to Wood under contract. Responsible for the ongoing storage of...
-
Document Controller
1 month ago
Chennai, India HITACHI ENERGY TECHNOLOGY SERVICES PRIVATE LIMITED Full timeDescription:Company Information:Hitachi Energyis a pioneering technology leader that is helping to increase access to affordable, reliable, sustainable, and modern energy for all. We help to power your home, keep the factories running, and our hospitals and schools open. Come as you are and prepare to get better as you learn from others. Bring your passion,...
-
Document Controller
2 months ago
Chennai, India HITACHI ENERGY TECHNOLOGY SERVICES PRIVATE LIMITED Full timeDescription : Company Information: Hitachi Energy is a pioneering technology leader that is helping to increase access to affordable, reliable, sustainable, and modern energy for all. We help to power your home, keep the factories running, and our hospitals and schools open. Come as you are and prepare to get better as you learn from others. Bring...
-
Document Controller
2 months ago
chennai, India HITACHI ENERGY TECHNOLOGY SERVICES PRIVATE LIMITED Full timeDescription : Company Information: Hitachi Energy is a pioneering technology leader that is helping to increase access to affordable, reliable, sustainable, and modern energy for all. We help to power your home, keep the factories running, and our hospitals and schools open. Come as you are and prepare to get better as you learn from...
-
Document Controller
1 month ago
Chennai, India Proserv Full timeCompany Overview Proserv is an industry leading controls technology company with an extensive brand heritage reaching back 60 years. We operate in over 60 countries worldwide, working from 14 global sites. By combining technical ingenuity with design, engineering, manufacturing and field service expertise, we create innovative solutions that can be applied...
-
Document Controller
4 weeks ago
Chennai, India Proserv Full timeCompany Overview Proserv is an industry leading controls technology company with an extensive brand heritage reaching back 60 years. We operate in over 60 countries worldwide, working from 14 global sites. By combining technical ingenuity with design, engineering, manufacturing and field service expertise, we create innovative solutions that can be applied...
-
Document Controller
2 days ago
Chennai, India McDermott International Full timeCompany Overview People power our future. That is why advancing a dynamic, inclusive environment, where everyone grows and thrives is critically important to us. Our ingenuity fuels daily life. Together, we’ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea...
-
Document Controller
2 days ago
chennai, India McDermott International Full timeCompany Overview People power our future. That is why advancing a dynamic, inclusive environment, where everyone grows and thrives is critically important to us. Our ingenuity fuels daily life. Together, we’ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea...
-
Senior Document Controller
2 days ago
chennai, India LutechResources Full timeJob Overview: The Senior Document Controller accountable to accurately update information in both company and client's electronic document management systems. Key Tasks and Responsibilities: Allocating and controlling the numbering of documents and drawings produced for each project Working in accordance with applicable project procedures Assisting in...
-
Associate Document Controller
2 days ago
chennai, India McDermott International Full timeCompany Overview People power our future. That is why advancing a dynamic, inclusive environment, where everyone grows and thrives is critically important to us. Our ingenuity fuels daily life. Together, we’ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea...
-
Associate Document Controller
2 days ago
Chennai, India McDermott International Full timeCompany Overview People power our future. That is why advancing a dynamic, inclusive environment, where everyone grows and thrives is critically important to us. Our ingenuity fuels daily life. Together, we’ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea...
-
Document Controller #challengeaccepted
1 month ago
Chennai, India COWI Full timeApplication deadline**:28 August 2023** - India - Location: Chennai - Energy & Marine Project / Document Controller Location - Chennai (Hybrid Working) Permanent Position **Do you want to work for a market leading international consultancy on major infrastructure projects? Can you manage the information flow between the delivery team and the client? Do...
-
Associate Document Controller
1 month ago
Chennai, India McDermott Full time**Job Overview**: Over-all responsibility is project execution of Associate Document Controller procedures activities. **Key Tasks and Responsibilities**: - Responsible for recording incoming and outgoing Drawing and Document in Document Control system. - Ensuring timely distribution as per distribution matrix **Essential Qualifications and...
-
Document Controller
1 month ago
Chennai, Tamil Nadu, India NKT Full time**Help Connect a Greener World!** Global demand for renewable energy is soaring, and NKT is supporting that demand by delivering high-quality power transmission cables, services and **The Role**: NKT is looking for an enthusiastic customer-oriented **Document Controller **to join our team of professionals working on a complex project for high voltage...
-
Senior Document Controller
1 month ago
Chennai, India McDermott International Full timeJob Overview: The Senior Document Controller accountable to accurately update information in both company and client's electronic document management systems.
-
Senior Document Controller
2 months ago
chennai, India McDermott International Full timeJob Overview: The Senior Document Controller accountable to accurately update information in both company and client's electronic document management systems.
-
Document Controller
4 weeks ago
Chennai, India Ontrack HR Services Private Limited Full timeJob Responsibilities Reviewing the Documentation requirements requested by customer in the Purchase Order and coordinating with the various departments globally to get the documents on time, and then to submit to customer within the stipulated SLA. Preparation of the customer document submittals as per customer requirements and Follow-up with...
-
Document Controller
3 days ago
Chennai, India NOV Inc. Full timeCLOSING DATE 19 MARCH 2023 As our new Document Controller you will be responsible for the day to day processing of project documentation through the document management tool in accordance with the approved company/ project procedures/guidelines. You will liaise with project management team, engineering and procurement department to develop effective work...
