Opening for Front Office Coordinator

7 months ago

Thane, India Pacific Placements and Business Consultancy Full time

Front Office:

- Provides exceptional customer service in person and on the phone to patients,

families, staff, vendors and the community: greeting guests, observing front

door/guest protocols, HIPAA Privacy and Security procedures, etc.
- Oversees the reception area to insure effective telephone and mail

communications both internally and externally to maintain professional image;
- Coordinates with the Executive Assistant overall activities for the front office,

including training, scheduling and supervision of front desk volunteers and staff

coverage;
- Maintains Front Office Manual, updating all forms, manuals and charts as

necessary;
- Serves as contact point for phone vendor and answering service;
- Maintain the ‘on-call’ list and patient PIN list on daily basis;
- Oversee office supplies: organizing, maintaining and communicating needs on

weekly basis to Executive Assistant;
- Assists with new staff on-boarding training, including mailboxes, office supplies,

phone orientation and security;
- Maintains kitchen, staff break room, conference rooms and education/training

room throughout the day, including laundry and dishwasher; oversees room set

up and clean up for meetings and groups.
- Facility and Equipment Management/Purchasing:

- Coordinates the maintenance and alteration of office areas and equipment as

well as layout, arrangement and housekeeping of office facilities in conjunction

with Executive Assistant and Director of Facilities;
- Coordinates the maintenance of office equipment, including copier, fax machine,

etc.;
- Administrative Support:

- Process daily deposits;
- Coordinates and schedules agency meetings;
- Participates as needed in special projects;
- Oversee and/or manage special projects for Leadership and other departments;
- Assists with mailings of thank you letters for donations;
- Assists with Wine Taste;
- Oversee mailings.

OTHER RESPONSIBILITIES:

- Other duties as assigned.
- Experience- 0 - 1 Years- Salary- 80 Thousand To 1 Lac 75 Thousand P.A.- Industry- Front Office / Reception / Computer Operator / Assistant- Qualification- Higher Secondary, Secondary School, Other Bachelor Degree- Key Skills- Receptionist Activities Front Office Operations Administrative Skills Front Office CoordinatorAbout Company
- Contact Person- Supriya Mayane- Address- 1785 E Ward, Ghugare Complex, G Enterprises Building, 4th Lane, Kolhapur- Mobile- 7263063399

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