Opening for Front Office Coordinator
2 weeks ago
Front Office:
- Provides exceptional customer service in person and on the phone to patients,
families, staff, vendors and the community: greeting guests, observing front
door/guest protocols, HIPAA Privacy and Security procedures, etc.
- Oversees the reception area to insure effective telephone and mail
communications both internally and externally to maintain professional image;
- Coordinates with the Executive Assistant overall activities for the front office,
including training, scheduling and supervision of front desk volunteers and staff
coverage;
- Maintains Front Office Manual, updating all forms, manuals and charts as
necessary;
- Serves as contact point for phone vendor and answering service;
- Maintain the ‘on-call’ list and patient PIN list on daily basis;
- Oversee office supplies: organizing, maintaining and communicating needs on
weekly basis to Executive Assistant;
- Assists with new staff on-boarding training, including mailboxes, office supplies,
phone orientation and security;
- Maintains kitchen, staff break room, conference rooms and education/training
room throughout the day, including laundry and dishwasher; oversees room set
up and clean up for meetings and groups.
- Facility and Equipment Management/Purchasing:
- Coordinates the maintenance and alteration of office areas and equipment as
well as layout, arrangement and housekeeping of office facilities in conjunction
with Executive Assistant and Director of Facilities;
- Coordinates the maintenance of office equipment, including copier, fax machine,
etc.;
- Administrative Support:
- Process daily deposits;
- Coordinates and schedules agency meetings;
- Participates as needed in special projects;
- Oversee and/or manage special projects for Leadership and other departments;
- Assists with mailings of thank you letters for donations;
- Assists with Wine Taste;
- Oversee mailings.
OTHER RESPONSIBILITIES:
- Other duties as assigned.
- Experience- 0 - 1 Years- Salary- 80 Thousand To 1 Lac 75 Thousand P.A.- Industry- Front Office / Reception / Computer Operator / Assistant- Qualification- Higher Secondary, Secondary School, Other Bachelor Degree- Key Skills- Receptionist Activities Front Office Operations Administrative Skills Front Office CoordinatorAbout Company
- Contact Person- Supriya Mayane- Address- 1785 E Ward, Ghugare Complex, G Enterprises Building, 4th Lane, Kolhapur- Mobile- 7263063399
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