Event Operation Executive

2 months ago

Bengaluru Karnataka, India Exquisite Employee Manifest Full time

As an Event Operation Executive, your role typically involves overseeing the logístical and operational aspects of events to ensure they run smoothly and efficiently.

**Key responsibilities**:
1. **Planning and Coordination**: Collaborate with event planners and stakeholders to understand event requirements, objectives, and timelines. Plan logistics such as venue selection, transportation, catering, and accommodations.

2. **Vendor Management**: Source and manage relationships with vendors and suppliers. Negotiate contracts, ensure services meet quality standards, and manage vendor payments.

3. **On-Site Management**: Oversee setup, execution, and breakdown of events. Coordinate staff, volunteers, and contractors to ensure tasks are completed on time and according to plan.

4. **Budget Management**: Develop and manage event budgets, ensuring expenses stay within budgetary constraints. Track expenditures, reconcile invoices, and provide financial reports as needed.

5. **Risk Management**: Identify potential risks and develop contingency plans. Ensure compliance with health and safety regulations and emergency procedures.

6. **Client Communication**: Act as a point of contact for clients and stakeholders. Provide regular updates, address concerns, and manage expectations throughout the event planning process.

7. **Post-Event Evaluation**: Conduct post-event evaluations to assess successes and areas for improvement. Gather feedback from clients, attendees, and staff to inform future event planning.

8. **Technology Utilization**: Utilize event management software and technology tools to streamline processes, manage registrations, track RSVPs, and enhance participant engagement.

9. **Problem Solving**: Address challenges and unexpected issues that arise during events promptly and effectively. Maintain composure under pressure and make quick, informed decisions.

10. **Team Leadership**: Provide guidance and supervision to event staff and volunteers. Foster a positive and productive work environment, encouraging teamwork and collaboration

Pay: Up to ₹65,000.00 per month

**Experience**:

- Event Operations: 4 years (preferred)
- Vendor management: 4 years (preferred)

**Location**:

- Bangalore, Karnataka (required)

Work Location: In person

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