Executive Assistant to Md

2 weeks ago

Mumbai Maharashtra, India Olivegreenconsulting Full time

**Job Summary**:
As an Executive Assistant to the Managing Director, you will play a crucial role in supporting the overall efficiency and effectiveness of the executive office. You will be responsible for providing high-level administrative support, managing schedules, coordinating communication, and handling various tasks to ensure smooth operations within the executive suite. This role requires a high level of discretion, professionalism, and organizational skills.

**Key Responsibilities**:
**Calendar Management**:

- Schedule and organize meetings, appointments, and events for the Managing Director.
- Coordinate travel arrangements, itineraries, and accommodations.

**Communication Management**:

- Act as a primary point of contact between the Managing Director and internal/external stakeholders.

**Documentation and Correspondence**:

- Prepare and edit correspondence, reports, presentations, and other documents.
- Maintain confidential files and records.

**Meeting Coordination**:

- Prepare meeting agendas, materials, and follow-up on action items.
- Attend meetings, take minutes, and distribute relevant information to stakeholders.

**Office Operations**:

- Oversee the day-to-day operations of the executive office.
- Order and maintain office supplies, equipment, and other resources.

**Project Support**:

- Assist in the planning, execution, and tracking of special projects as assigned by the Managing Director.

**Confidentiality**:

- Handle sensitive and confidential information with the utmost discretion and professionalism.

**Relationship Management**:

- Build and maintain positive relationships with internal and external partners.

**Prioritization and Time Management**:

- Manage conflicting priorities and deadlines effectively.

**Qualifications**:

- Bachelor's degree in Business Administration, Management, or a related field preferred.
- Proven experience as an Executive Assistant or similar role.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Proficient in Microsoft Office suite and other relevant software.
- Ability to maintain a high level of professionalism and confidentiality.
- Strong problem-solving and decision-making skills.
- Flexibility and adaptability in a dynamic work environment.

**Salary**: ₹20,000.00 - ₹50,000.00 per month

Schedule:

- Monday to Friday
- Rotational shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 5 years (required)

**Language**:

- English (required)

Ability to Commute:

- Mumbai, Maharashtra (required)

Ability to Relocate:

- Mumbai, Maharashtra: Relocate before starting work (required)

Work Location: In person

**Speak with the employer**
+91 8400021631

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