Finance & Grants Assistant

5 months ago

Delhi, India RTI International Full time

Overview:
RTI is hiring a Finance and Grants Assistant for its USAID-funded Task Order Technical Support for South Asia Regional Energy Partnership (SAREP) activity. This position will be based in New Delhi, India, and will report to the Finance Manager.

**Responsibilities**:
**Finance Management**:

- Support in Preparing monthly cash requests and ensure that the project bank account is sufficiently funded to meet expenditure requirements.
- Check invoices received from vendors, consultants and claims received from project staff in India and other SAREP countries.
- Ensure accuracy of invoicing for seeking input credit for GST
- Ensure compliance with applicable local laws in terms of deduction / withholding of tax at source, Reverse charge on GST and so on.
- Reconcile bank balance on a weekly basis and prepare a monthly bank reconciliation statement.
- Record financial transactions in Quick Books and close the accounts monthly.
- Support in preparing the required financial statements monthly for reporting project expenditure to the international field accounting team.
- Keep a track of advances paid to vendors and staff and ensure timely settlement.
- Support the monthly/annually financial closing process in September and March each year.
- Review expenses and financial transactions to ensure it is compliance with RTI procedures and terms of the agreement.
- Coordinate the timely processing and payment of all staff travel claims, vendor and supplier payments, and other transactions with the accountant.
- Perform other tasks as assigned by his/her supervisors.

**Grants Management**:

- Support the Grants Manager in reviewing monthly invoices and tax refund claims received from all SAREP grantees.
- Review the quarterly financial statements received from Grantees and reconcile these with the monthly invoices.
- Keep track of the leverage reported by Grantees if any.
- Support the process of obtaining GST refund from USAID for grantees and maintain necessary tracking sheets and documentation.
- Keep track of assets procured by grantees through project funds.
- Keep track to technical and financial reports received from Grantees and upload these on GMS.
- Maintain necessary files in connection to Grant issued.

Qualifications:

- Master’s degree in accountancy, finance, business administration (specializing in finance), or other relevant field, or equivalent with 1 years of experience, or a bachelor’s degree in finance, commerce or accountancy and 3 years of experience.
- Demonstrated experience in supporting finance tasks for a USAID-funded project of a similar size and complexity is desirable.

**Preferred Knowledge, Skills and Abilities**:

- Relevant experience in supporting Grants Manager in grants related work is desirable.
- Results-oriented and focused, with the ability to follow guidelines and controls required of the position.
- Budgeting, financial analysis, and MS Excel skills required.
- Proficiency with accounting software (QuickBooks preferred), Word, PowerPoint, and Access.
- Demonstrated team player with effective cross-cultural interpersonal skills; able to develop and communicate a common vision among diverse partners and lead multidisciplinary teams.
- Verbal and written fluency in English, along with strong communications, interpersonal, and presentation skills.

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