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Event Coordinator

4 weeks ago

Lower Parel Mumbai Maharashtra, India KAMALA MILLS LTD Full time

Responsibilities
- **Event Planning and Coordination**:

- Develop detailed event plans and timelines.
- Coordinate all event logistics, including venue selection, catering, transportation, and accommodations.
- Liaise with clients to understand their needs and preferences, ensuring all requirements are met.
- **Budget Management**:

- Create and manage event budgets, ensuring all expenses are tracked and within the allocated budget.
- Negotiate contracts with vendors and suppliers to secure the best prices and services.
- Monitor and control event expenditures, making adjustments as necessary.
- **Vendor and Supplier Management**:

- Source and manage relationships with vendors and suppliers, ensuring high-quality services and products.
- Coordinate with vendors on event setup, execution, and teardown.
- Ensure timely delivery and setup of event elements, including AV equipment, decorations, and catering.
- **Event Promotion and Marketing**:

- Develop and implement marketing strategies to promote events.
- Create promotional materials, such as flyers, brochures, and social media content.
- Manage event registration and attendee communications.
- **On-Site Event Management**:

- Oversee event setup and ensure all details are executed according to plan.
- Coordinate staff and volunteers during the event, ensuring smooth operations.
- Handle any issues or emergencies that arise, providing quick and effective solutions.
- **Post-Event Activities**:

- Conduct post-event evaluations to assess event success and areas for improvement.
- Prepare and present reports on event outcomes and feedback to stakeholders.
- Manage event follow-up activities, including thank you notes and post-event surveys.

**Qualifications**:

- **Education**:

- Bachelor’s degree in Event Management, Hospitality, Marketing, or a related field.
- **Experience**:

- Proven experience as an Event Coordinator or in a similar role.
- Experience in managing various types of events, including corporate events, conferences, weddings, and social events.
- Familiarity with event planning software and tools.
- **Skills**:

- Excellent organizational and multitasking abilities.
- Strong communication and interpersonal skills.
- Attention to detail and problem-solving skills.
- Ability to work under pressure and manage tight deadlines.
- Creative thinking and ability to design engaging event experiences.
- Proficiency in MS Office (Word, Excel, PowerPoint) and event management software.

Work Environment
- Office-based with frequent travel to event sites.
- Requires flexibility to work evenings, weekends, and holidays, depending on event schedules.
- Fast-paced and dynamic work environment with varied responsibilities.

Compensation and Benefits
- Competitive salary with potential performance-based bonuses.
- Health, dental, and vision insurance.
- Opportunities for professional development and career growth.
- Travel and expense reimbursements.

Pay: ₹10,192.47 - ₹35,398.61 per month

**Benefits**:

- Food provided

Schedule:

- Day shift

Supplemental pay types:

- Yearly bonus

**Experience**:

- total work: 3 years (preferred)

Work Location: In person