Administrative & Executive Secretary/assistant

1 month ago

Pune, India enreap Full time

**Reports To**

The Administrative and Executive Secretary/ Assistant will report to the Director of HR & Admin of the company.

**Summary**

Enreap is looking for an Administrative and Executive Secretary/ Assistant to join our team and enable our executive team and daily office operations. He / She will have 4 broad performance areas:

- Manage Executive Desk
- Help organize and manage financial approvals & other approvals to enable smooth operations. This also includes studying, organizing & tagging all required information and reports for signatures and approvals.
- Support CEOs & Directors by recording Minutes of Meetings, organize and track action items to closure with internal teams and consultants.
- Act as the point of contact for all employees (Pune, remote WFH, Singapore, UAE and all), providing support on all administrative needs including travel, reimbursements, IT assets and handling their queries and requests.
- Identification and Management of facilities of all Enreap offices.
- Liaison, coordination and organizational tasks in support of managers and professionals and/or prepare correspondence, reports and records of meetings and other specialized documentation.

**Location**

Pune (Maharashtra, India) - Work from Office.

**Responsibilities and Duties**
- Managing Executive Desk
- Organization and maintenance of the CEO’s calendar using a high level of integrity and confidentiality.
- Prepare reports and presentations with statistical data, as assigned.
- Organize and handle internal approvals for CEO and other directors
- Employee oriented Administration
- Arrange Domestic and international travel and accommodations including VISA.
- Arranges and coordinates travel schedules and reservations when required, and prepares itinerary.
- Employee reimbursements etc.
- Facility Management & office management
- Manage office supplies stock and place orders
- Prepare regular reports on expenses and office budgets
- Organize a filing system for important and confidential company documents
- Facility Management including Maintenance and updating of company assets databases
- Book meeting rooms as required.
- Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets) and organizing company records. If you have previous experience in administration or similar administrative role, we’d like to meet you.
- Maintain a company calendar and schedule appointments.
- Schedule in-house and external events

**Qualifications**
- Graduate/Post Graduate from Recognized University.
- Experience: 06 - 08 Years
- Proven work experience as an Executive Assistant to MD/CEO, Executive / Executive - Administrative, Administrator or similar role
- Strong written and verbal communication skills to give professional interface to domestic and international clients and employees.
- Strong spreadsheet skills to collect data, analyze data and prepare reports for Executives as required.
- Solid knowledge of office procedures
- Experience with office management software like MS Office (MS Excel and MS Word, specifically)
- Strong organization skills with a problem-solving attitude
- Excellent written and verbal communication skills
- Attention to detail
- Ready to Travel to Enreap offices in Pune, Singapore and Dubai, as required.
- Fluent in English, Marathi and Hindi languages.
- A course completed in Secretarial Practice would be a plus point
- Should be good with networking skills
- In a similar position for a minimum period of 3 years.

About Company

**Organization Brief**:
Enreap focuses on helping companies realize optimum productivity and achieve a sustainable competitive advantage with robust technology-enabled operations strategies. We design and implement scalable technology solutions, and also help them manage and optimize. As a transformation partner, we help companies leverage frameworks and tools for Orchestration, DevOps automation, ALM, and delivery management. Enreap offers services in Consulting, Solution Design and Implementation, Managed Services, and 24x7 Global Tech Support.

Locations include our Headquarters in APAC - India - Pune & Bangalore | Singapore | UAE

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