Executive Assistant Admin
4 months ago
**Job Description: Executive Assistant**
**Position Title**: Executive Assistant and Operations Head
**Reports To**: Managing Director
**Location**: Bandra (W), Mumbai.
**Employment Type**: Full-Time
**Position Summary**:
**Key Responsibilities**:
- **Senior-Level Liaison**:
- Work closely with senior-level officials and both internal and external stakeholders to facilitate seamless communication and collaboration.
- **Communication Management**:
- **Confidentiality and Integrity**:
- Handle sensitive and confidential information with the utmost discretion and integrity, maintaining trust and confidentiality at all times.
- **Calendar Management**:
- Manage executive calendars with precision, scheduling meetings, appointments, and ensuring optimal time management.
- **Travel Coordination**:
- Plan and coordinate travel itineraries, including booking flights, accommodations, and ground transportation, ensuring all travel arrangements are efficient and cost-effective.
- **Meeting Coordination**:
- Schedule, organize, and prepare for meetings, including preparing agendas, materials, and taking minutes as necessary.
- **Administrative Support**:
- Provide comprehensive administrative support to senior executives, including managing expenses, preparing reports, and managing vendors and other tasks which is required.
- **Organizational Skills**:
- Demonstrate strong organizational, project management, and problem-solving skills, ensuring all tasks are completed accurately and efficiently.
- **Multitasking Abilities**:
- Exhibit impeccable multitasking abilities, managing multiple priorities and tasks simultaneously while maintaining high standards of performance.
- **Positive Attitude and Composure**:
- Maintain a positive attitude and remain calm under pressure, demonstrating resilience and adaptability in a fast-paced environment.
**Qualifications**:
- Bachelor’s degree in any field, Communications, or a related field preferred.
- 7-10 years of experience as an Executive Assistant or in a similar role.
- Exceptional writing, editing, and communication skills.
- Proven ability to handle confidential information with discretion.
- Expertise in managing executive calendars and travel arrangements.
- Strong organizational and project management skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work independently and as part of a team.
**Working Conditions**:
- Full-time position, with occasional overtime required.
- Office-based role with potential travel for meetings and events.
**Education**:
- Bachelor's (preferred)
**Experience**:
- Executive Assistant: 5 years (required)
**Language**:
- English (preferred)
Work Location: In person
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