Executive Assistant to Md

3 months ago

AJCBose Road Kolkata West Bengal, India Navkaar Aluform Services Pvt. Ltd. Full time

**Role and Responsibilities -**
- **Mandatory proficiency in social media management.**
- Collaborating and dealing with branding agencies for the company’s social media presence (e.g., LinkedIn, Instagram, etc.).
- Executing branding initiatives such as participation in exhibitions, membership organizations, event management, and various networking tasks as directed by management.
- Preparation of presentations and reports for both internal and external purposes.
- Recording Minutes of Meetings.
- Managing data boards and dashboards.
- Calendar Management: Coordinate and manage the MD's calendar, including scheduling appointments, meetings, and conference calls. Prioritize appointments and ensure the MD is briefed on all relevant information ahead of scheduled engagements.
- Travel Arrangements: Arrange domestic and international travel itineraries for the MD, including flights, accommodations, ground transportation, and visa processing. Anticipate travel needs and ensure all arrangements are made efficiently.
- Documentation and Filing: Maintain accurate records, files, and documentation related to the MD's activities, including confidential and sensitive information. Organize and manage electronic and physical filing systems for easy retrieval.
- Meeting Support: Prepare agendas, materials, and presentations for meetings attended by the MD. Take minutes, track action items, and follow up on outstanding tasks to ensure timely completion.
- Project Coordination: Assist the MD in coordinating and tracking progress on key projects and initiatives. Liaise with internal teams and external stakeholders to gather information, facilitate communication, and ensure deadlines are met.
- Relationship Management: Cultivate and maintain positive relationships with stakeholders, clients, and partners on behalf of the MD. Represent the MD at events, meetings, and other engagements as needed.
- Administrative Support: Provide general administrative support to the MD, including drafting correspondence, preparing reports, managing expenses, and handling other ad hoc tasks as assigned.

**Experience and Skills**
- Proven experience as an Executive Assistant or similar role, preferably in a corporate environment.
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Strong written and verbal communication skills, with a high level of professionalism and discretion.
- Ability to work independently with mínimal supervision and maintain confidentiality.
- Flexibility to adapt to changing priorities and work outside regular business hours when necessary.
- Knowledge of the construction industry/ manufacturing industry or experience working in a similar industry would be an advantage.

**Benefits**:

- Competitive salary commensurate with experience.
- Paid time off and holidays.
- Professional development opportunities.
- Collaborative and supportive work environment.

We are a one-stop solution of all aluminium formwork requirements. Navkaar is a brand offering assured quality, sincere service for enhanced customer experience. With its unique positioning in the market as a total solution provider for all formwork requirement Navkaar is committed to value addition and continuous improvement. We have established ourselves as The Most Trusted Manufacturers of Aluminum Formwork in the East.

**Job Types**: Full-time, Permanent

Pay: ₹15,000.00 - ₹25,000.00 per month

**Benefits**:

- Paid time off

Schedule:

- Fixed shift

Supplemental pay types:

- Performance bonus

Application Question(s):

- Do you possess an active LinkedIn account?

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 3 years (preferred)

**Language**:

- English (required)

Work Location: In person

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