Secretary to Md

2 weeks ago

Kolkata West Bengal, India Suvidha Talent Private Limited Full time

Designation : Personal Assistant to MD

Location : Park Street, Kolkata

**Gender : Female Only**

**Age : Within 35 Years**

Marital Status : Should be unmarried

Skills Required : she should be well groomed. **Spoken fluent English is a must **. Will be able to travel as and when required.

Experience : 3-5 Years in the same field

Job description:
The job profile of an Executive Assistant to the Managing Director (MD) will involve to provide high-level administrative support to the MD and assisting with various tasks to ensure the smooth functioning of the executive office. The specific responsibilities are the following:
1. Calendar and schedule management: Managing the MD's calendar, scheduling appointments, meetings, and travel arrangements. Coordinating with internal and external stakeholders to ensure efficient use of the MD's time.

3. Meeting coordination: Organizing and coordinating meetings, including preparing agendas, attending meetings, taking minutes, and following up on action items. Coordinating with relevant parties to ensure smooth flow of information and timely completion of tasks.

4. Information management: Collecting, organizing, and maintaining confidential information and documents. Conducting research and preparing briefing materials for the MD's meetings, presentations, and travel.

5. Travel arrangements: Planning and arranging domestic and international travel for the MD, including flights, accommodations, transportation, and itineraries. Ensuring travel-related logistics are efficiently managed.

6. Event management: Assisting in organizing and coordinating company events, conferences, and board meetings.

7. Stakeholder management: Building and maintaining relationships with internal and external stakeholders on behalf of the MD. Acting as a liaison between the MD and various departments, executives, clients, and other external parties.

8. Confidentiality and discretion: Handling sensitive and confidential information with the utmost discretion and maintaining a high level of professionalism and confidentiality in all interactions and communications.

9. Prioritization and time management: Assisting the MD in prioritizing tasks and managing competing demands..

10. Miscellaneous tasks: Undertaking ad-hoc projects and tasks as assigned by the MD which may include conducting research, preparing reports, analyzing data, and assisting with special initiatives.

Overall, the role of an Executive Assistant to the MD requires excellent organizational skills, attention to detail, strong communication skills, and the ability to handle multiple tasks simultaneously. It is crucial to be proactive, adaptable, and able to work independently while maintaining a high level of professionalism and confidentiality.

**Salary**: Up to ₹600,000.00 per year

**Benefits**:

- Health insurance

Schedule:

- Day shift

Application Question(s):

- Marital Status
- Age

**Experience**:

- PA to MD: 3 years (required)

**Language**:

- Fluent English (required)

**Speak with the employer**
+91 7439282223

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