Receptionist/administrator

2 weeks ago


Andheri Mumbai Maharashtra, India Aimbeatcom Full time

**Key Responsibilities**:
**Reception Duties**:

- Greet and welcome visitors, ensuring a professional and friendly first impression.
- Answer, screen, and direct phone calls to the appropriate departments.
- Keep the reception area tidy, presentable, and well-organized.
- Handle incoming and outgoing mail, courier services, and other office logistics.

**Administrative Work**:

- Manage daily administrative tasks such as scheduling meetings, managing office supplies, and general office management.
- Prepare and maintain office documents, records, and reports.
- Coordinate with internal teams for smooth office operations and assist in organizing office events, meetings, and functions.
- Maintain filing systems and manage routine correspondence.

**Sales Coordination**:

- Support the sales team by handling client inquiries, processing orders, and following up with potential clients.
- Assist in preparing sales quotations, invoices, and reports.
- Keep track of client data, sales records, and follow-ups in the CRM system.
- Collaborate with the sales team to ensure efficient communication with clients.

**Basic HR Support**:

- Assist with basic HR tasks, such as maintaining employee records and processing attendance and leave data.
- Assist in new employee onboarding and documentation.
- Coordinate small employee engagement activities and events as needed.

**Qualifications & Skills**:

- **Experience**: Minimum of 2 years of experience in Reception, Administrative work, Sales Coordination, and basic HR functions.
- **Education**: Bachelor's degree or diploma in Office Administration, Business, or related fields.
- **Communication**: Excellent verbal and written communication skills in English and Hindi.
- **Technical Skills**: Proficiency in MS Office (Word, Excel, PowerPoint) and basic knowledge of CRM or ERP software is an advantage.
- **Organizational Skills**: Strong multitasking abilities, with attention to detail and excellent time management.
- **Teamwork**: A collaborative attitude with the ability to work independently when needed.

**What We Offer**:

- Competitive salary based on experience and qualifications.
- A supportive and friendly work environment with opportunities for learning and growth.
- Exposure to multiple aspects of business operations including sales, administration, and HR.
- Professional development opportunities to enhance your skills.

Pay: ₹200,000.00 - ₹300,000.00 per year

**Benefits**:

- Paid time off

Schedule:

- Day shift

Supplemental Pay:

- Performance bonus

**Experience**:

- Microsoft Office: 2 years (preferred)
- Front desk - Receptionist: 1 year (preferred)
- total work: 2 years (preferred)

**Language**:

- English (preferred)

Work Location: In person

Application Deadline: 21/10/2024
Expected Start Date: 21/10/2024



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