Executive Assistant to CEO

2 months ago

Remote, India HD Staffing Solutions Pvt Ltd Full time

We are hiring for one of the **California (US)** based company, Its **work from home positions with US shift timing**.(Please only relevant profile can apply)About the Role:
The incumbent will be part of the CEO’s office and will be responsible for providing secretarial and
administrative support to the Chief Executive Officer & Executive Members as required.
Key Responsibilities:

- **Calendar management**: Manage the CEO's calendar, scheduling appointments, meetings,
conferences, telecons, and travel arrangements. Depending on the importance and urgency of
the matter, exercise judgement finding appropriate time on the CEO’s calendar with relevant
stakeholders.
- **Travel arrangements**: Prepare travel itinerary and work with the admin SPOC and travel partner
to make necessary travel arrangements for the CEO, including booking flights, hotels, rental
cars, and other transportation / accommodation / arrangements as required.
- **Meeting / engagement management**: Serve as the first point of contact for the CEO’s office.
Organize and manage meetings, including drafting agendas, preparing meeting materials, and
taking minutes. Ensure relevant draft / inputs from concerned team(s) are received in time for
CEO’s speaking engagements. Manage information flow in a timely and accurate manner.
Work closely with other leaders and teams to execute initiatives and events that are driven by
the CEO’s office.
ensuring that messages are appropriately prioritized, responded to, and filed. Organize and
maintain all important documents used by the CEO for travel and other procedural
requirements.
- **Administrative tasks**: Responsible for a range of administrative tasks, such as managing
expenses, contact list, processing invoices, and other paperwork. Carry out preliminary
research and suggestion solution / options for travel / logistics and similar administrative
support. Ensure proper filing and retrieval systems including maintaining notes of meeting
discussions.
- **Confidentiality**: Maintain strict confidentiality at all times for sensitive and confidential
information.
- **Relationship management**: Serve as an effective coordinating point of contact among
executives, employees, clients and other external partners. Develop and maintain relationships
with key stakeholders, partners, and other executives.
- Support miscellaneous administrative tasks as assigned by CEO.

**SKILLS AND QUALIFICATION**:

- **Excellent Written and verbal communication skills**:

- **Tech savvy**:

- **High emotional intelligence**
**-Travel logistics**
**-Reporting skills**
**-Scheduling and managing multiple calendars**
**-Computer software skills including Microsoft Office**
**-Organization skills**
**-Time management skills**
**-Attention to details**
**-Office management**
**-Bachelor’s degree preferred**

Who you are:

- Extremely organized and well ingrained in the pace of the startup culture, i.e. accustomed to
the pace, patient, resilient and a problem solver with a can-do attitude.
- Exercise judgment, discretion, and confidentiality in managing work.
- Flexible, adaptable and accessible to the senior executive and team(s) they work with.
- Resourceful in getting the work done.
- Excellent communication and interpersonal skills; can build rapport with colleagues
immediately and cut across team.
- Good handle of managing domestic and international travel.
**-You have three to five years of administrative / executive assistant experience.**

Pay: ₹100,000.00 - ₹125,000.00 per month

**Benefits**:

- Work from home

Schedule:

- Night shift
- US shift

Application Question(s):

- Have you managed CEO's activity or relevant profiles?

**Experience**:

- total work: 1 year (required)

Work Location: Remote

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