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Executive Assistant

2 months ago

Remote, India American Health Care Academy Full time

We are seeking a highly skilled and experienced Executive Assistant with strong project management capabilities to provide comprehensive support to our executive team. As an Executive Assistant, you will play a crucial role in ensuring smooth operations and facilitating efficient communication within the organization. Additionally, your project management expertise will enable you to handle and coordinate various projects and initiatives. This position requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with confidentiality.

**Responsibilities**:
**Executive Support**:

- Act as a primary point of contact for executives, managing their calendars, appointments, and travel arrangements.
- Assist in preparing and organizing meetings, conferences, and events.
- Provide timely and accurate documentation, reports, and presentations for executive meetings.

**Project Management**:

- Collaborate with cross-functional teams to initiate, plan, execute, monitor, and close projects within defined timelines and budgets.
- Develop project plans, including objectives, scope, deliverables, and resource requirements.
- Track project progress, identify potential risks, and develop mitigation strategies.
- Coordinate and facilitate meetings, ensuring effective communication and follow-up on action items.
- Prepare project status reports and presentations for stakeholders.

**Communication and Information Management**:

- Maintain confidential files, documents, and records, ensuring they are organized and easily accessible.
- Conduct research and prepare briefing materials, reports, and presentations as required.

**Relationship Management**:

- Foster positive working relationships with internal and external stakeholders.
- Coordinate and liaise with various departments and external partners to facilitate project execution.
- Serve as a representative of the executive team, maintaining professionalism and diplomacy in all interactions.

**Administrative Support**:

- Perform general administrative tasks, such as expense management, invoice processing, and office supply management.
- Prioritize and handle multiple tasks simultaneously, ensuring deadlines are met.
- Provide backup support to other members of the administrative team as needed.

**Requirements**:

- Bachelor's degree in Business Administration, Project Management, or a related field.
- Proven experience as an Executive Assistant or similar role, preferably in a fast-paced corporate environment.
- Strong project management skills, with a track record of successfully managing projects from initiation to closure.
- Excellent organizational and time management abilities, with a keen eye for detail.
- Exceptional communication skills, both written and verbal.
- Proficiency in project management software and tools.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to handle sensitive and confidential information with discretion.
- Strong problem-solving and decision-making capabilities.
- Ability to work independently, prioritize tasks, and meet deadlines in a dynamic environment.
- Professionalism, integrity, and a strong work ethic.

Pay: ₹40,000.00 - ₹80,000.00 per month

Application Question(s):

- Who was your reporting structure and which all team did you provide assistance to
- Can you manage multiple projects simultaneously
- Are you open to work in night shift/evening shift remotely

**Experience**:

- Executive Assistant: 4 years (required)
- Project Management: 2 years (required)

**Speak with the employer**
+91 9160065828

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