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Executive Assistant to Cmd
2 months ago
**Posted On**:
25-Apr-2024
**Function**:
Human Resources
**Industry**:
Consumer Goods (FMCG)
**Location**:
Mumbai
**Employment Type**:
Full Time
**About the Client**:PSS** has been mandated to hire an **Executive Assistant to the Chairman & Managing Director **for a well-established and leading organization in the Pharmaceutical space.
**Key Responsibilities**:
- Provide administrative support to ensure efficient operations of the CMD’s office
- Follow up with all HODs on various To Do’s and provide fortnightly updates to CMD
- Coordinate for Monthly Review Meet & Board meetings and be responsible for preparing management reports before meetings
- Managing schedules, organizing meetings, handling correspondence, maintaining records, and assisting with various tasks as needed to facilitate smooth workflow.
- Working with management in the decision-making process to provide information and make presentations
- MIS reporting, to be part all meetings along with CMD and take minutes of the meetings and ensure follow-up action on those either coordinating/reminding all stakeholders
- Manage all communication on behalf of CMD’s office
- To manage busy and tight calendar scheduling requiring regular interaction with both internal executives and external agencies/business partners
- Coordinate a variety of complex executive meetings & appointments for the CMD
- To make timely travel arrangements and reservations for the Chairman as needed.
- To coordinate with various departments - IT, Admin., etc and ensure timely resolution of issues & communication of feedback.
**Educational Qualifications**:
- MBA will be preferred.
**Experience & Desired competencies**:
- Around 15-20 years of relevant experience as working as an Executive Assistant necessarily with Promoters/ CEOs/ MDs - senior leadership of organisations.
- Preferably should have experience in preparing PowerPoint presentations.
- Preferably should have experience in handling travel arrangements for senior management level.
- IT savvy
- Strong knowledge of MS Office particularly - Word, Excel, PowerPoint and Outlook; Google Meet and related apps.
- Flexibility in terms of availability.
- Excellent calendar management skills, including the coordination of complex executive meetings.
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