Executive Assistant to Cmd

1 week ago

Mumbai, India Personnel Search Services Group Full time

**Job Title**: Executive Assistant to CMD

**Location**: Mumbai

**About the Client**:PSS has been mandated to hire an Executive Assistant to the CMD for a well-established and leading organisation in the Pharmaceutical space.

**Key Responsibilities**:

- Prepare and Analyse Monthly, Quarterly Reports & review and present to CMD
- Follow up with all HOD’s on various To Do’s and provide fortnightly update to CMD
- Coordinate for Monthly Review Meet & Board meet and responsible for preparing management report before meeting
- Preparation and submission of MIS for management decision making.
- Working with management in decision making process to provide information and making presentation
- MIS reporting, to be part all meetings along with CMD and take minutes of the meetings and ensure follow up action on those either coordinating/reminding all stakeholders
- Manage all communication on behalf of CMD’s office
- Work closely with CMD on all various key projects by providing adequate data, research, statistics and presentation
- To manage busy and tight calendar scheduling requiring regular interaction with both internal executives and external agencies / business partners
- To coordinate a variety of complex executive meetings & appointments for the CMD
- To make timely travel arrangements and reservations for the Chairman as needed.
- To coordinate with various departments - IT, Admin., etc and ensure timely resolution of issues & communication of feedback.

**Educational Qualifications**:

- MBA will be preferred.

**Experience & Desired competencies**:

- Around 15-20 years of relevant experience as working as an Executive Assistant necessarily with Promoters and senior the leadership of organisations.
- Preferably should have experience in preparing PowerPoint presentations.
- Preferably should have experience in handling travel arrangements for senior management level.
- IT savvy
- Strong knowledge of MS Office particularly - Word, Excel, PowerPoint and Outlook; Google Meet and related apps.
- Flexibility in terms of availability and late working hours.
- Excellent calendar management skills, including the coordination of complex executive meetings.

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