Executive Assistant to CEO

1 week ago

Raja Park Jaipur Rajasthan, India Consultant Desk Full time

**Key Responsibilities**:

- **Executive Support**:

- Provide high-level administrative support to the MD, including scheduling meetings, managing calendars, preparing reports, and handling correspondence.
- Act as a point of contact between the MD and internal/external stakeholders, maintaining professionalism and confidentiality.
- Organize and prioritize daily tasks to ensure efficient time management for the MD.
- **Team Coordination & Project Assistance**:

- Support the MD in managing and coordinating cross-functional teams across departments, ensuring smooth communication and efficient execution of tasks.
- Monitor project timelines, gather updates, and maintain task-tracking systems to support the MD in keeping projects on schedule.
- Handle logistics and preparations for internal and external meetings, including preparation of presentation materials, minutes, and follow-up.
- **Travel & Event Management**:

- Plan and coordinate travel arrangements for the MD, including accommodation, transportation, and itineraries.
- Organize corporate events, meetings, and other functions as required, ensuring they are well-executed and in line with company objectives.
- **HR Support**:

- Assist with basic HR duties, such as onboarding new employees, maintaining personnel records, and facilitating inter-departmental communications.
- Support employee engagement initiatives, ensuring a cohesive and motivated work environment.
- Collaborate with HR and department heads to address staff needs, promote a positive culture, and enhance productivity.
- **Administrative Excellence**:

- Maintain organized records, databases, and filing systems for company documentation and MD-specific files.
- Monitor and procure office supplies as needed, and ensure office operations run smoothly.
- Anticipate the MD’s needs and proactively bring together resources to support strategic initiatives.
- **Other Ad-Hoc Duties**:

- Undertake special assignments as needed by the MD, including conducting research, preparing reports, or assisting with investor presentations.
- Adapt to evolving priorities within the company’s rapidly growing EV and Battery Manufacturing sectors.

**Qualifications and Experience**:

- Bachelor’s degree in Business Administration, Human Resources, or a related field.
- Minimum of 2-3 years of experience as an Executive Assistant, Administrative Assistant, or in an HR Generalist role.
- Prior experience in managing duties across departments in fast-paced environments; experience in EV or manufacturing industries is a plus.
- Strong interpersonal skills, including excellent verbal and written communication in English and Hindi.

**Key Skills and Competencies**:

- **Street Smart & Proactive**: A resourceful problem-solver who can adapt quickly and manage tasks efficiently.
- **Organizational Skills**: Ability to handle multiple priorities with excellent attention to detail.
- **Time Management**: Capable of prioritizing tasks and working efficiently under time constraints.
- **Tech Savvy**: Proficient in MS Office Suite (Excel, Word, PowerPoint) and scheduling software.
- **Travel Flexibility**: Willingness to travel as needed to support the MD and company objectives.

**If you are a strategic thinker with a passion for excellence and a keen interest in the EV and Battery Manufacturing space, we invite you to apply.**

Pay: ₹18,000.00 - ₹25,000.00 per month

**Benefits**:

- Paid sick time

Schedule:

- Day shift

Supplemental Pay:

- Performance bonus

Ability to commute/relocate:

- Raja Park, Jaipur, Rajasthan: Reliably commute or planning to relocate before starting work (preferred)

Application Question(s):

- Are you available to join immediately?

**Experience**:

- total work: 1 year (preferred)

Work Location: In person

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