Executive Assistant

3 weeks ago

Bengaluru Karnataka, India Lowe's Full time

**About Lowe’s**

Lowe's Companies, Inc. (NYSE: LOW) is a FORTUNE® 50 home improvement company serving approximately 17 million customer transactions a week in the U.S. With total fiscal year 2022 sales of over $97 billion, approximately $92 billion of sales were generated in the U.S., where Lowe's operates over 1,700 home improvement stores and employs approximately 300,000 associates. Based in Mooresville, N.C., Lowe's supports the communities it serves through programs focused on creating safe, affordable housing and helping to develop the next generation of skilled trade experts.

**About Lowe’s India**: At Lowe's India, we are the enablers who help create an engaging customer experience for our $97 billion home improvement business at Lowe's. Our 4000+ associates work across technology, analytics, business operations, finance & accounting, product management, and shared services. We leverage new technologies and find innovative methods to ensure that Lowe's has a competitive edge in the market.

**Summary of the role**:
The Executive Assistant is responsible for managing operations and logistics for different activities like Stakeholder Management, Calendar Management, Meeting minutes, Travel management etc.

The role reports to the Senior leadership team at Lowe’s and hence requires good networking ability with external market executives. It also requires the individual to create a rapport with the leaders and their direct reports, along with gaining business intelligence for their units. Having excellent communication and presentation ability is imperative for this role.

**Roles & Responsibilities**

Stakeholder management
- Networking and relationships with Indian vendors, Law firms senior leaders VPs, and CXOs will be a desired skill
- Interact with key stakeholders internally and externally (senior management at the vendor side)
- Work with EA of Leaders at vendor side to schedule discussions
- Take notes from the meetings and follow up on action items. Report progress on a regular basis.

Calendar Management:

- Access to schedule/accept/decline meetings on the leader’s behalf
- Understand the Stakeholder's priority to manage the meeting list accordingly
- Attend meetings, take MoM & manage follow up activities/meetings
- Managing meetings, Office activities, and stakeholders when is leader is OOO

Travel Management:

- Arrange for international calling card, forex cash, S-badge & Transportation
- Expense Management for Travel and other approval activities within the Leaders’s organization

Point of Contact for HR and Talent Acquisition processes, Events, Purchase orders, and Systems:

- Schedule calibration, appraisals & mentoring meetings
- Provide interview slots for lateral hiring
- Purchase order and Purchase Requisition creation and working knowledge of Microsoft Office and Dynamics tools/ ERPs is a necessary requirement
- Collate and submit monthly and quarterly awards.
- Manage HR Tasks like Role Change and salary change on the System on behalf of leaders
- Managing new hire joining (Raising Day 1 requests, Space allocation, etc.)
- Managing data on Tools/Systems on behalf of leaders while maintaining extreme confidentiality
- Managing events and having excellent program management skills will be an added advantage
- Program managing Town Halls, Team Lunches, and Fun activities (Especially in Virtual medium)

**Years of **Experience**:

- 5-8 Years of proven and relevant work experience as an Executive Assistant or similar roles

**Education & Qualification**:

- Bachelors or Master’s degree or equivalent

**Primary Skills**:

- Good stakeholder management skills
- Great program management and event management skills
- Familiarity with social networks, professional sites, etc.
- Good networking ability and connections with senior leaders in the Tech Industry in India will be an added advantage.
- Exposure to working and communicating with stakeholders in the US and UK
- Good time-management skills with the ability to handle various tasks simultaneously
- Experience in managing both internal and external key stakeholders will be preferred.
- Lowe's is an equal opportunity employer and administers all personnel practices without regard to race, color, religious creed, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law._

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