Global Training Administrator
6 months ago
**Company Description**:
**Inviting bright minds**
Do you want to push the boundaries of your profession and develop your excellence in an open, collaborative and empowering culture? We work to create a sustainable future and our inspiring projects and innovative solutions aim to set the standard among our peers. You will join a global company that has been growing successfully since its founding in 1945. Together, we lead and leave a positive impact on societies, companies and people around the world.
**Welcome to our Support Organisation**
In Ramboll’s Support Organisation we take pride in keeping Ramboll running smoothly, enabling bright minds throughout the organisation to focus on their areas of expertise as we tie together all parts of the business. We provide support within areas like Finance, HR, IT, Legal, Communication, Facility Management and more, coordinating efforts and securing common ground for the development and servicing of clients and markets.
**Ramboll in India**
**How to apply**
The training administrator (TA) is responsible for running daily operations on global leadership trainings -via the Learning Management System (Ramboll Academy), and supporting global leadership development projects on administrative tasks, project coordination and as superuser on digital learning technologies used as part of the projects.
The training administrator communicates with internal and external vendors, runs internal billing and approves invoices for training and supports on project admin.
**Key Responsibilities**:
- Take part in administrative tasks related to global leadership programmes always with end user in mind, i.e. setting up Teams sites, coordinating with admins on vendor site for the best learning experience.
- Setting up and updating SharePoint/ intranet sites related to training and making sure they are up to date and easy to navigate.
- Participate as admin and in some global projects, take part in testing new digital learning tools, and take the role as super user for some learning technologies as part of pilot projects/new services in GLD.
- Administers training registrations (registrations, cancellations, withdrawals, waiting lists etc.)
- Manages training logistics (booking of hotels, training rooms etc.)
- Is first line support for the business area, the TA supports and can guide both on what kind of training is appropriate, policies and system functionality, from a user perspective
- Use the standard reporting available within LMS to be proactive in relation to the maintenance of course and content
- Handle employee questions
- Ensure learning data is validated and kept up to date
- Keep process and procedures for admin tasks up to date
- Liase with training owners to ensure learning content are reviewed min every 6 months and kept up to date by the training owners
- Govern mandatory training and ensure compliance
- Administer personality tests and 360 assessments
Ensure that processes and storage of data are compliant
**Qualifications**:
- Professional administration skills of 3 to 6 years(systematic and with an attention to the details, user centric and thinking creative, if/when new solutions are needed)
- Project admin/coordinator skills (planning, estimating, executing, follow up/learning->documentation of best practices)
- Strong client focus - delivering the best service to our internal clients/stakeholders
- Logical thinking and problem solving
- Good with, and interested in working with IT systems/learning technology
- Good communication skills and able to collaborate with many different vendors and stakeholders internally
- Global mindset - can work with and is interested in other cultures
- Budgeting skills (understand what cost elements training is comprised of) and follow up per course - (Profit/Loss)
- Good English skills
**Additional Information**:
- The Training admin is a global role that services the entirety of the Ramboll Organization
- The TA should also utilize the Global LMS Operations team (GLO) for the services provided from them (reporting, updates, custom reports etc.)
- The Training Admin is part of team run by the global HR Shared Services Organization.
The TA work as integrated part of the Global Leadership Development team in TD Center of Excellence
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