Administration Officer

2 weeks ago

Ahmedabad, India Rio Clays Private Limited Full time

1. *Office Management:*
- Overseeing daily office operations and ensuring smooth functioning.
- Managing office supplies, equipment, and facility maintenance, organizing the office layout, and maintaining a tidy and organized workspace.
- Planning and Coordinating Administrative procedures and devising ways to streamline processes Control the wastage of daily consumption items.

2. *Scheduling and Coordination:*
- Coordinating meetings, conference booking, and office in-house events when needed
- Arranging travel, accommodations, and itineraries for employees.

3. *Communication:*

4. *Administrative Support:*
- Providing assistance to senior management and team members.
- Managing repair, maintenance, and replacement as well as AMC contracts for office assets and assisting with day-to-day administrative tasks as required.
- Procuring quotations, rate negotiations and agreement finalizations with local Vendors for daily consumables

5. *Data Managemen & Record Keeping:*
- Collecting, organizing, maintaining and organized and up-to-date records, files, and databases.
- Managing employee records, contracts, and related documentation and compiling and generating reports, presentations, and spreadsheets with Ensuring data accuracy, integrity, and confidentiality.
- Ensuring compliance with record-keeping policies and regulations.

Compiling and generating reports, presentations, and spreadsheets with Ensuring data accuracy, integrity, and confidentiality.

6. *Resource Management:*
- Monitoring office expenses, budget allocations, and expenditures.
- Coordinating maintenance and repairs of office equipment.

7. *Policy Implementation:*
- Assisting in implementing and enforcing company policies and procedures.
- Ensuring adherence to administrative guidelines and standards.

8. *Problem Solving:*
- Identifying and addressing administrative challenges and issues.
- Recommending and implementing solutions for process improvements.

9. *Team Collaboration:*
- Collaborating with colleagues and cross-functional teams and supporting a positive work environment and fostering teamwork.

10. *Training and Onboarding:*
- Assisting in onboarding of new employees and providing guidance and support to other staff.

11. *Ad Hoc Tasks:*
- Handling unexpected tasks and requests that may arise.

**Benefits**:

- Commuter assistance
- Health insurance
- Leave encashment
- Paid sick time
- Paid time off
- Provident Fund

Ability to commute/relocate:

- Ahmedabad : Reliably commute or planning to relocate before starting work (required)

**Experience**:

- total work: 1 year (preferred)

**Salary**: From ₹20,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Commuter assistance
- Health insurance
- Leave encashment
- Paid sick time
- Provident Fund

Schedule:

- Day shift

Supplemental pay types:

- Performance bonus

**Education**:

- Bachelor's (required)

**Experience**:

- total work: 1 year (required)

**Language**:

- English (required)

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