Administrative Executive
3 months ago
Job Overview: We are seeking a highly experienced and organized Administrative Executive with
providing comprehensive administrative support to ensure the efficient operation of our
organization. The Administrative Executive will play a crucial role in managing office activities,
handling executive-level tasks, and maintaining a smooth workflow.
Key Responsibilities:
Office Management:
- Oversee the day-to-day office operations, including maintaining office supplies,
equipment, and facilities.
- Ensure a clean, organized, and professional office environment.
- Manage office maintenance and repairs as necessary.
Administrative Support:
- Provide executive-level administrative support to senior management.
- Schedule meetings, appointments, and manage calendars.
- Prepare and edit documents, reports, and presentations.
- Handle and screen phone calls and correspondence.
Data Management:
- Maintain and organize company files and documents, both physical and electronic.
- Manage records, databases, and confidential information.
- Ensure data security and confidentiality.
Communication:
- Act as the first point of contact for the organization, handling inquiries and routing
them to the appropriate personnel.
- Draft and edit internal and external communications.
Event Coordination:
- Plan and coordinate company events, meetings, and conferences.
- Handle logistics, catering, and scheduling.
Travel Arrangements:
- Arrange travel itineraries, accommodation, and transportation for staff.
- Process travel expenses and reimbursements.
Vendor and Supplier Management:
- Liaise with vendors and suppliers to ensure timely delivery of goods and services.
- Negotiate and manage vendor contracts when necessary.
Budget Management:
- Assist in budget preparation and tracking expenses.
- Monitor and manage office-related expenditures.
Qualifications and Skills:
- Bachelor's degree in Business Administration or a related field is preferred.
- Proven experience as an Administrative Executive or in a similar role for at least 3 years.
- Excellent organizational and time management skills.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Strong communication and interpersonal skills.
- Ability to handle sensitive information with discretion.
- Detail-oriented and capable of multitasking.
- Problem-solving and decision-making abilities.
- Strong work ethic and a proactive approach to tasks.
**Job Types**: Full-time, Permanent
Pay: ₹20,000.00 - ₹25,000.00 per month
**Benefits**:
- Cell phone reimbursement
- Health insurance
Schedule:
- Day shift
Supplemental Pay:
- Commission pay
- Performance bonus
**Education**:
- Bachelor's (preferred)
**Experience**:
- total work: 1 year (preferred)
- Administrative: 1 year (preferred)
Work Location: In person
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