Executive Assistant

5 days ago

Uttar Pradesh, India WeWork India Management Full time

**About us**

WeWork India is one of India’s leading flexible workspace operators - ‘Great Place To Work’ certified (Nov 2024 - Nov 2025), aimed at creating flexible workspace solutions for companies of all sizes.

Since its inception in India in 2016, WeWork India has expanded across 63 operational centres in Chennai, New Delhi, Gurugram, Noida, Mumbai, Bengaluru, Pune, and Hyderabad. WeWork India meets distinct workspace needs, for various businesses. WeWork India strives to provide customised and curated solutions for various office space needs through its products and solutions.

At WeWork India, we’re driven by collaboration, creativity, and a shared vision to redefine the future of work. If you're looking to be part of a dynamic, fast-growing organisation that values talent and fosters growth, join us and build your future with WeWork India.

**About the role**

The Executive Assistant to the Head of Supply will play a crucial role in supporting and ensuring the smooth functioning of the executive office. Adaptability, strong communication skills, attention to detail, and the ability to handle multiple tasks efficiently are key attributes for success in this role.

**Roles and responsibilities**
- Providing administrative support to the Head of Supply.
- Managing calendars, LinkedIn, scheduling meetings, and coordinating appointments.
- Assisting the Supply Operations manager in drafting and editing documents, reports, summaries and presentations for QBRs, Town Halls and any internal/external meetings.
- Making travel arrangements and accommodations, expense reports and reimbursements.
- Assisting with special projects and initiatives as needed.
- Building and maintaining relationships with internal team members and external stakeholders.
- Ensuring confidentiality and accuracy in handling sensitive information.
- Organizing team/employee events, F&B, Offsites, QBRs and Town Halls

**Experience and qualifications**
- Bachelors/Masters degree in Business or related field.
- 3-5 years of prior work experience.
- Experience in cross-functional collaboration, partnership development and fundraising.
- Excellent interpersonal skills and ability to collaborate with stakeholders.
- Excellent problem-solving and decision-making.
- Ability to adapt to competing demands and prioritize tasks.
- Ability to handle confidential information with discretion.
- Proficient with Microsoft Office, Google Suite and Adobe Suite products.
- Clear, concise and effective written and oral communication skills - a must have skill.
- Strong soft skills

**Equal Opportunity Employer**

WeWork India is an Equal Opportunity and Affirmative Action Employer. We celebrate diversity and are committed to creating an inclusive environment for our employees and members. Employment decisions are made without regard to race, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, veteran status or other characteristics protected by law.

We expect all employees to embody our values and all aspects of employment including the decisions to hire and promote, are based on merit, competence, performance and business needs.

Our total rewards philosophy is aimed at providing compensation that is competitive, performance linked and helps us attract and retain the talent we need to drive our business forward and serve our members. As part of WeWork India, our commitment to you is that you’ll be surrounded by career opportunities in a culture that fosters collaboration, flexibility and inclusion.

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