Executive Assistant to CEO
4 days ago
**This opportunity is for maximum 3 years of experience.**
**Key Responsibilities**:
- **Calendar Management**:
- Manage and maintain the CEO's schedule, including appointments, meetings, and travel arrangements.
- Coordinate and prepare agendas, materials, and logistics for meetings.
- **Communication**:
- Serve as the primary point of contact between the CEO and internal/external stakeholders.
- Screen and prioritise communications to ensure the CEO’s time is efficiently managed.
- **Meeting Coordination**:
- Plan, coordinate, and ensure the CEO’s schedule is followed and respected.
- Organise and prepare for meetings, including gathering documents and attending to logistics.
- Take minutes during meetings and follow up on action items as necessary.
- **Travel Arrangements**:
- Arrange complex and detailed travel plans, itineraries, and agendas.
- Compile documents for travel-related meetings and provide support as needed during travel.
- **Project Management**:
- Assist the CEO with various projects, including research, analysis, and report preparation.
- Track progress on projects, ensuring that deadlines are met and deliverables are completed to a high standard.
- **Confidentiality**:
- Handle sensitive information with the utmost confidentiality and discretion.
- Maintain the confidentiality of proprietary information and maintain a thorough understanding of the company’s operations.
- **Administrative Support**:
- Manage the CEO’s expenses and submit expense reports accurately and on time.
- Handle various administrative tasks, such as organising files, ordering office supplies, and managing correspondence.
- Support the CEO in managing personal tasks as needed.
- **Relationship Management**:
- Build and maintain strong relationships with key stakeholders, both internal and external.
- Act as a liaison between the CEO and employees, clients, and external partners.
**Qualifications**:
- Bachelor’s degree in Business Administration, Management, or a related field preferred.
- Minimum 1 year of experience in an executive assistant or similar role, preferably supporting C-level executives.
- Exceptional organisational and time-management skills.
- Strong written and verbal communication skills.
- High level of professionalism, integrity, and discretion.
- Ability to handle multiple tasks and projects simultaneously with a keen attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
- Experience in handling travel arrangements and managing complex schedules.
- Strong problem-solving skills and the ability to work independently.
**Preferred Skills**
- Familiarity with G-suite relevant to the company’s operations.
- Ability to work in a fast-paced environment and adapt to changing priorities.
**Working Conditions**:
- Full-time position, with occasional extended hours based on business needs.
- Ability to travel occasionally if required.
**Job Types**: Full-time, Permanent
Pay: ₹600,000.00 - ₹800,000.00 per year
**Education**:
- Bachelor's (preferred)
**Experience**:
- total work: 2 years (required)
**Language**:
- English (required)
Work Location: In person
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