Office Administrator&receptionist
1 month ago
**Job Summary**
- Managing day-to-day correspondences and complete admin, administrative support to the senior management
- Checking & answering mails
- Prepare and edit a variety of high quality, written agreements, memos, letters and other documents.
**About Company,** Polar Technologies (India) is primarily engaged in representing reputed overseas principal dealing in high technology systems and instrumentation and providing them with professional and in-country support services. Our activities are in the area of oil & gas exploration, nuclear engineering, earth science, space research & offshore engineering.
**Responsibilities and Duties**
- Manage, plan and organise daily calendar
- Distribute itineraries and meeting minutes and keep track of for events and meetings making sure that things are not overlooked.
- Serve as liaison with department managers to help ensure a manageable flow of work and communications.
- Coordinating with finance Department regarding invoices raised against various projects & their status
- Carry out routine Management office duties, including reception duties for the, in a professional manner
- Responsible for Visitor Register, Attendance Register & Visitor Cards/Vendor Cards
- Coordinate and negotiate with the Vendors on day to day basis for the smooth operation of the services
- Responsible for issuing Stationery and maintaining record of the same on Daily basis.
- Responsible for Incoming & Outgoing Couriers
- Responsible for Manning EPABX which include all incoming and outgoing calls, answering / guiding any queries received from agents, vendors, customers (internal and external) to correct channel.
- Handling the travel desk of company’s employee
- Booking international and domestics tickets
- Hotel bookings(outbound &inbound)
- Insurances for travel
- Providing currency for travel
**Key Skills**
Vendor Management, Taking Notes, Good Communication Skills, Client Management
**Required Experience and Qualifications**
- Those who are keen to pursue a career and serious about learning in a global business environment.
- Excellent Interpersonal and communication skills
- Command over written and spoken English
- Ability to plan, organise and schedule work flow to meet rigid project deadlines
- Proficient with MS office.
- Please send passport size photo and references along with CV
- Preferably students passed out from Delhi university
Pay: ₹25,000.00 - ₹30,000.00 per month
Work Location: In person
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