Receptionist/administrator
3 months ago
**Overview**:
As a receptionist, you play a crucial role as the first point of contact for visitors, clients, and employees. Your responsibilities extend beyond managing phone calls and greeting guests; you contribute to creating a positive and welcoming atmosphere within the organization.
**Key Responsibilities**:
- **Front Desk Management**:
- Answer and direct incoming calls in a professional and courteous manner.
- Greet and assist visitors, clients, and employees upon their arrival.
- Maintain a tidy and organized front desk area.
- **Visitor Assistance**:
- Provide information and directions to visitors.
- Ensure visitors sign in and issue visitor badges when necessary.
- Notify appropriate personnel of visitor arrivals.
- **Communication**:
- Relay messages and information to the relevant individuals or departments.
- Handle inquiries and provide basic information about the organization.
- **Appointment Scheduling**:
- Manage and schedule appointments for executives or other team members.
- Keep track of meeting room reservations.
- **Mail and Package Handling**:
- Receive and distribute incoming mail and packages.
- Prepare outgoing mail and packages, including courier services.
- **Administrative Support**:
- Assist with basic administrative tasks such as data entry, filing, and photocopying.
- Maintain and update contact lists.
- **Technology Proficiency**:
- Operate office equipment, including phone systems and basic computer software.
- Troubleshoot minor technical issues or escalate them to the appropriate support.
- **Emergency Procedures**:
- Be familiar with and follow emergency procedures, including evacuation plans.
- **Team Collaboration**:
- Collaborate with other administrative staff to ensure smooth office operations.
- Communicate effectively with various departments and team members.
**Job Types**: Full-time, Permanent
**Salary**: ₹17,000.00 - ₹20,000.00 per month
**Benefits**:
- Leave encashment
Schedule:
- Fixed shift
**Experience**:
- Front desk - Receptionist: 2 years (preferred)
**Language**:
- English (preferred)
Work Location: In person
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